Operations and Administrative Support Intern

As an Operations and Administrative Support Intern, you will provide crucial support to the operations team, helping to ensure the smooth running of daily activities and the successful implementation of new processes and systems.

Responsibilities

• Assist the operations team with scheduling meetings, maintaining records, and preparing reports.
• Support the smooth implementation of new processes and systems, quickly identifying and addressing any issues that arise.
• Collaborate with other departments such as IT, Finance, and Human Resources to ensure that processes and systems are well-integrated and running efficiently.
• Help gather and organize performance data, assisting the team in identifying trends and areas that may need improvement.
• Assist in basic troubleshooting and provide support to team members, escalating more complex issues as needed.
• Support the management of inventory and procurement by helping to track stock levels and assist with ordering supplies under supervision.
• Communicate with external partners, such as suppliers and vendors, to ensure smooth operations and efficient processes.
• Assist in identifying small improvements in processes to increase efficiency, and help document these changes.
• Help monitor and report potential risks to the operations team, contributing to discussions on how to address them.
• Assist in gathering information and documentation to help the team ensure compliance with regulatory requirements.

Skill Requirements:

• Familiarity with computer systems, databases, and software such as Microsoft Office, with a willingness to learn inventory management and ERP systems.
• Clear and effective communication, with the ability to collaborate with team members and other departments.
• Basic problem-solving abilities, with the capacity to assist in identifying and reporting issues.
• Ability to manage tasks efficiently, prioritize responsibilities, and meet deadlines with guidance
• A keen eye for detail, ensuring accuracy in tasks and assisting with identifying areas for improvement.
• Ability to stay organized, keep track of tasks, and maintain records accurately.
• Willingness to adapt to new processes and systems, and work flexibly within a dynamic environment.
• Skilled in analyzing data, identifying trends, and recommending improvements.
• Ability to provide support to both internal and external customers.
• Strong teamwork skills, with a focus on supporting team members and contributing to group projects.

Qualifications

Bachelor’s Degree in Business Administrations, Management, or related field.