[ELM] Executive Assistant

We are looking for a highly organized and experienced Executive Assistant to support our Chief Executive Officer, Business Director and Business Manager promptly and professionally. The Executive Assistant will provide high-level administrative support, including managing schedules, organizing meetings, and contributing to projects that require confidentiality and discretion.

OUR CULTURE: Embrace Flexibility and Innovation with Us

At eLearningMinds, we champion a virtual-first, flexible work culture that supports work-life harmony. Enjoy the best of both worlds with three office days for collaboration and two remote days for autonomy. Our environment is built on trust, empowerment, and innovation, where every voice is valued, and work-life balance isn't just a buzzword, it's our reality. Join us, and let's redefine the future of work together.

Key Responsibilities

Calendar and Schedule Management:

• Coordinate and manage the calendars of the CEO, Business Director, and Business Manager.
• Schedule meetings, appointments, and events, ensuring there are no conflicts and that they are prioritized appropriately.
• Prepare and distribute meeting agendas, and take meeting minutes as required.
  
  

CRM Management

• Manage and update the Sales CRM system to ensure all information is accurate and current.
• Perform data entry and regularly review CRM entries for completeness and accuracy.
• Generate CRM reports for senior management as needed.
  
  

Follow-up And Closure Of Action Items

• Track action items assigned to the CEO, Business Director, and Business Manager, ensuring they are completed on time.
• Follow up with relevant parties to obtain updates and close action items.
• Maintain a log of completed and pending tasks, providing regular updates to the senior management team.
  
  

Confidentiality And Time Management

• Handle sensitive information with the utmost confidentiality.
• Manage time effectively to balance multiple priorities and deadlines.
• Assist with special projects and other administrative tasks as needed.
  
  

Skills And Qualifications

• Education: A minimum of a diploma in Business Administration, Secretarial Studies, or a related field. A bachelor's degree is preferred.
• Experience: At least 3-5 years of experience in an administrative or executive assistant role, preferably supporting senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM systems, preferably Sales CRM.
• Strong organizational and multitasking abilities.
• Excellent time management skills.
• Ability to work independently and handle confidential information with discretion.
  
  

Benefits

• Competitive salary with performance bonus.
• Dental and medical benefits
• Professional development and training opportunities.
• Regular working hours from Monday to Friday
• Dress Code – Smart Casual (T-shirt and Jeans) in office and Formal Wear when meeting customer