Senior Associate / Associate - Strategic Sourcing (Group Procurement)

Job Purpose

Prepare, coordinate, manage, and execute sourcing activities for works, supplies, and services under Prasarana Group, ensuring that all projects are executed as planned for both budgeted and unbudgeted items. Adhere to appropriate guidelines, policies, practices, and administration with an estimated annual spend of over RM250 million.

Key Accountabilities

• Coordinate, check, and review the procurement of Works, Supplies, and Services, ensuring full adherence to Procurement policies, procedures, and guidelines for Capex and Opex.
• Execute and ensure the smooth running of sourcing activities (pre, during, and after). This includes, but is not limited to:

*Prepare RFx documents for tendering and bidding purposes according to requirements and

best practices.

*Advertise the tender, distribute tender documents to the market, and address any addenda or

clarifications from tenderers during the tendering process.

*Validate and ensure that all essential documents required from the Project Team are in place

according to the procurement process.

• Prepare the Purchase Order (PO) in the system upon receiving award approval and issuance of the Letter of Award.
• Develop effective business partnerships with internal and external stakeholders to ensure continuous excellence in service.
• Provide consultation to the Project Manager and Project Team on procurement processes throughout the sourcing activity.
• Support and assist with post-award administration as needed, such as handling refunds of tender bonds.
• Collaborate with other GDP team members to achieve high scores in the Customer Satisfaction Index surveys from internal stakeholders.
• Participate in and contribute to any ad-hoc tasks assigned by the company, division, or department as required.

Qualifications, Skills & Knowledge

• Diploma or Bachelor’s Degree in any study field.
• Minimum 1 year working experience.
• Demonstrated knowledge of procurement, with a strong emphasis on teamwork and a positive attitude.
• Proven integrity and ethical behavior.
• Excellent interpersonal, communication (both verbal and written), and presentation skills.
• Proficient in Microsoft Office and Microsoft 365.