Receptionist & Administrative Assistant

Company Information

Firm Name

Izad Kazran & Co

Company Web URL

ikclaw.com

Overview

Izad Kazran & Co (IKC), formerly known as Izad Kazran Partnership, was established by Izad Kazran in 2014.

In a thrilling transformation, IKC emerged in September 2018 after a dynamic rebranding effort, solidifying its position with the addition of our esteemed Managing Partner, Kho Sze Jia. Sze Jia is one of Asia Super 50 Dispute Lawyers 2024 by Asian Legal Business. He is also recognised as one of the LexisNexis 40 UNDER 40 2023 Asia Pacific's rising stars.

Today, IKC stands proudly as the Rising Law Firm of the Year 2024, Malaysia, by Asia Legal Business, Thomson Reuters. We are a full-service law firm located in Mont' Kiara, Kuala Lumpur and Southkey, Johor Bahru, Malaysia, primarily on Dispute Resolution, Corporate and Real Estate, led by its Managing Partner, Kho Sze Jia, and principal partners, Izad Kazran, Chris Yee Ziherng, and Patricia Jayne Noeb who practiced in Malaysia's largest law firm.

IKC serves clients across a diverse range of industries and has represented both local and international clients in a multitude of cases and transactions.

Job Details

Job Title

Receptionist & Administrative Assistant

Position Level

Support Staff

Specialization

Arbitration,Banking & Finance,Bankruptcy & Insolvency,Construction,Employment/Industrial Relations,Family,Insurance,Litigation,Property,Trusts & Will

Employment Type

Full Time/Permanent

Location:

Kuala Lumpur, MALAYSIA

Working Experience

2 - 4 Year(s)

Education Level

Bachelor Degree

Salary

Login And View Salary

Expiry Date

09/11/2024

Responsibilities

• Front Desk Management: Greet and assist clients, visitors, and vendors in a professional and friendly manner. Answer and direct phone calls, take messages, and handle inquiries efficiently.
• Administrative Support: Provide general administrative support to the team, including data entry, filing, photocopying, and scanning documents. Prepare and format correspondence, reports, and other legal documents as required.
• Scheduling and Coordination: Manage appointment scheduling, meeting rooms, and conference calls. Coordinate and arrange meetings, including organising materials, refreshments, and setting up equipment.
• Office Supplies and Inventory: Monitor and maintain office supplies inventory; place orders as necessary. Ensure the reception area, meeting rooms, and common areas are tidy and well-stocked.
• Client and File Management: Assist with maintaining and organising client files and records, ensuring confidentiality and proper file management. Assist with data management, maintaining accurate and up-to-date information in the firm's databases.
• Mail and Courier Services: Handle incoming and outgoing mail, packages, and courier services, ensuring timely distribution. Manage courier services for documents and parcels as required.
• Technology and IT Coordination: Assist in coordinating with IT support for equipment setup, troubleshooting, and maintaining office technology.
• Event and Travel Coordination: Provide support in organising internal events, seminars, and travel arrangements for team members.
• Miscellaneous Duties: Perform other duties as assigned by the Office Manager or Management to support the smooth running of the office from time to time.
  
  

Requirements

• Strong Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with clients, team members, and external parties.
  
  

Proactive And Resourceful

• A proactive mindset, demonstrating initiative in identifying and solving problems, anticipating needs, and taking action without needing constant direction. Willingness to take on extra responsibilities and adapt to a fast-paced environment.
• Good Judgement and Common Sense: Ability to use good judgment and common sense in handling various situations, especially when dealing with sensitive or confidential matters.
  
  

Strong decision-making skills, with a focus on practical and effective solutions.

• Organisational Skills: Exceptional organisational and time management skills, with the ability to prioritise tasks and manage multiple responsibilities effectively.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy in all aspects of work, from data entry to document preparation.
• Customer Service Orientation: Strong customer service skills, with a friendly and professional demeanour, able to provide a welcoming experience for clients and visitors.
• Technology Savvy: Comfortable with office technology, including Microsoft Office Suite, email, and phone systems. Willingness to learn new software and systems as needed.
• Team Player: A cooperative and flexible attitude, able to work effectively in a team environment, supporting colleagues as needed.
• Discretion and Confidentiality: High level of discretion in handling sensitive and confidential information, maintaining the utmost confidentiality at all times.
• Adaptability and Flexibility: Ability to adapt quickly to changing priorities and work under pressure while maintaining a positive attitude.
  
  

This position is only open to Malaysian citizens.

Contact Info

Address

A1-10-15, Arcoris Business Suites

10, Jalan Kiara, Mont Kiara

50480 Kuala Lumpur

Kuala Lumpur , MALAYSIA

Office Hour

Mon, Tue, Wed, Thu, Fri

0900 - 1800