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TENDER & PROCUREMENT EXECUTIVE

Salary undisclosed

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Job Description : Roles & Responsibilities

Internal and External Relationship Management

  • As primary point of contact for internal and external stakeholders to request for Sales and Procurement related matters.
  • Preparing plans for the purchase of equipment, services, and supplies.
  • Following and enforcing the company's procurement policies and procedures.
  • Reviewing, comparing, analyzing, and approving products and services to be purchased.
  • Managing inventories and maintaining accurate purchase and pricing records.
  • Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
  • Maintaining good supplier relations and negotiating contracts.
  • Researching and evaluating prospective suppliers.
  • Preparing budgets, cost analyses, and reports necessarily to submit to direct reporting manager.

Administration and Reporting

  • Identify root cause and develop recommended action plans to improve and deliver Sales and Procurement KPI.
  • Prepare monthly forecast and weekly meeting materials and provide insights reports on data-mining outcomes, if needed.
  • Ensure correct documentation, specifications and contract management for all products and communicate information to internal and external stakeholders.
  • Accurately prepare and format all new vendor suppliers and product information within the inventory management software provided by the company.
  • Manage tracking, recording and reporting on product development life cycle to ensure on time launch of new item.

Ad Hoc Activities

  • Support sales and procurement team by providing and updating sales data, sales material usage and arrange timely expansion plans and new volumes changes to suppliers and vendors.
  • Any other related tasks/projects.

Requirements

  • Diploma/Degree in Marketing, Business Management, Business Studies, Business Administration or equivalent
  • 1 to 2 years of experience in related job scope.
  • Hands on experience in SMART GEP, SQL and/or ARIBA system preferable – if any.
  • High degree of comfort with numbers and analyzing data.
  • Good communication and presentation skills.
  • Possess a natural affinity for root cause analysis and continuous improvement of processes.
  • Proficiency in Microsoft Office and purchasing software.
  • Strong communication and negotiation skills.
  • Good analytical and strategic thinking skills.
  • Supervisory and management experience.
  • Attention to details, numbers and a wise decision maker.