TENDER & PROCUREMENT EXECUTIVE
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Job Description : Roles & Responsibilities
Internal and External Relationship Management
- As primary point of contact for internal and external stakeholders to request for Sales and Procurement related matters.
- Preparing plans for the purchase of equipment, services, and supplies.
- Following and enforcing the company's procurement policies and procedures.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
- Preparing budgets, cost analyses, and reports necessarily to submit to direct reporting manager.
Administration and Reporting
- Identify root cause and develop recommended action plans to improve and deliver Sales and Procurement KPI.
- Prepare monthly forecast and weekly meeting materials and provide insights reports on data-mining outcomes, if needed.
- Ensure correct documentation, specifications and contract management for all products and communicate information to internal and external stakeholders.
- Accurately prepare and format all new vendor suppliers and product information within the inventory management software provided by the company.
- Manage tracking, recording and reporting on product development life cycle to ensure on time launch of new item.
Ad Hoc Activities
- Support sales and procurement team by providing and updating sales data, sales material usage and arrange timely expansion plans and new volumes changes to suppliers and vendors.
- Any other related tasks/projects.
Requirements
- Diploma/Degree in Marketing, Business Management, Business Studies, Business Administration or equivalent
- 1 to 2 years of experience in related job scope.
- Hands on experience in SMART GEP, SQL and/or ARIBA system preferable – if any.
- High degree of comfort with numbers and analyzing data.
- Good communication and presentation skills.
- Possess a natural affinity for root cause analysis and continuous improvement of processes.
- Proficiency in Microsoft Office and purchasing software.
- Strong communication and negotiation skills.
- Good analytical and strategic thinking skills.
- Supervisory and management experience.
- Attention to details, numbers and a wise decision maker.
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