Finance Executive (AP)

Job Summary

Processing Invoices, payment (3 ways), rental payment, GTO reporting / audit, CF update, bank reconciliation, landlord reconciliation.

Key Responsibilities

• Obtain from HODs and creditors all invoices, verify with supporting documents, update verified Payables amount into the accounting system timely and accurately.
• Prepare payments, via online banking or cheques, upon instruction of the Treasury, to fulfill company’s payment obligation.
• Liaise with treasury on payment arrangement for rental and utilities and update cash flow upon payment made.
• Upon payment, generate and document payment advice, and notify payees of the transactions.
• Update all individual payment transactions timely and accurately into the Payables database and accounting system.
• Perform bank reconciliation periodically to ensure data accuracy in the accounting system. Troubleshoot and make necessary adjustments in event of variances.
• Liaise with Outlet PICs on electricity reload card balances. In the event of low balance, reload the electricity card, and update figures into the accounting system.
• Retrieve monthly sales data from ERP system, send to respective Landlord timely and accurately, for calculation of rental commission. Verify rental commission charges and obtain approval before issue payment.
• Prepare an Audited sales report as requested by the landlord for theirs and our audit purpose.
• Notify AR when billings are attributable to subsidiaries.
• Correspond with landlords and other departments and respond to AP related inquiries.
• During month end closing, assist internal AP in meeting deadlines of internal claims and expense verification, performing journal entries, and make necessary rental/utilities/GTO accruals when needed.
• Ensure all documents are recorded and filed timely and adequately.
• Perform administrative tasks for the Finance department, when necessary.
• Prepare landlord reconciliation by comparing Account Payable aging and landlord Statement of Account, identify unmatched items and do the necessary investigation.
• Prepare Hire Purchase payment based on agreement provided by treasury, process payment for respective HP agreement.
• Carry out any others and ad hoc duties as assigned by superior.

Key Competencies

• Attention to detail and the ability to work logically, consistently and accurately.
• Strong sense of responsibility and urgency, and responsive to issues.
• Good time management and discipline to meet deadlines.
• Good interaction skills and ability to communicate effectively with people at all levels.
• Good numerical skills and finance acumen.
• Intermediate computing and Excel skills.
• Basic customer service skills.
• Good team player.

Qualifications and Experience

• Holds a Degree in Accounting, with minimum 3 years or more preferably in financial operations.
• Fresh graduates can be considered.
• Retailing experience, preferably in Omni channel retailing, is an advantage