Junior Secretary

Key responsibilities:

• Providing secretarial and administrative support to the Executive Directors and COO.
• Assist with events management, visitors management and organizing Company-activities.
• Implementing and maintaining an effective contact and filing system.
• Photocopying, binding and storing, physical or electronically, all company documents.
• Ensuring all incoming correspondence are answered quickly, taking clear and accurate messages when necessary.
• Collecting and distributing all incoming post, deliveries and documents for signing.
• Managing and booking all outgoing post and couriers.
• Supporting the administrative & secretarial team with any and all support, as assigned by your Superior/s.
• Covering diary management when required, including organising travel and accommodation.
• Handling company credit card payment processing with Finance.
• Any adhoc tasks as assigned by your Superior/s.

Essential requirements:

• Educated to Diploma holder.
• At least one year’s experience in a similar role.
• Competent with Microsoft Office suite.
• Good written and verbal communication skills.

Personality profile:

• Ability to work within a fast-paced environment.
• Adaptable approach to heavy workload.
• Good time management skills.
• Self-initiated.
• Positive attitude and desire to learn.