Warehouse Supervisor

Date Posted: 10 Sep 2024

Legal Entity: Yinson Lavender Operations Sdn Bhd

Job Function: Operations

Location: Labuan Warehouse Office (ASB)

Employment Type: Fixed Term

Join one of the world’s leading energy solutions providers and discover how you can grow with Yinson no matter where you are in your career.

Yinson is passionate about meeting the world’s energy demands in a sustainable way. To achieve this, we believe in attracting great employees through the creation of a vibrant, progressive workplace that puts people first. We’re always on the lookout for experienced and passionate individuals to be part of the team, working and collaborating effectively to make a difference and create impact with individuals, corporations, governments and the business world.

So what are you waiting for? Join us now!

Who are we?

Yinson is a world leading energy solutions provider. Our business consists of Offshore production, Renewables, Offshore Marine and Green Technology. We have offices and operations in various countries around the world and thus offer a culturally diverse, international environment. We are now hiring in preparation for further growth.

Mission

• Supervise efficient management of all materials and inventory within the warehouse, ensuring safe and effective handling, storage, and receipt and delivery of goods while maintaining accurate inventory records.
• Enforce warehouse policies and procedures, and resolve any issues or problems as the,
• Communicate and coordinate effectively with various teams and departments to ensure seamless operations.
• Expedite and track all executed Purchase Orders and Contracts to ensure goods, equipment, materials, and spare parts are delivered in a timely manner including coordinating with suppliers to ensure timely delivery of materials.
  
  
  

Duties

• Overall responsible for managing onshore storage of the spare parts and consumables and support the efficient delivery of logistics services in line with the Company’s procedures and local requirements
• Support Procurement & Logistics Manager on all onshore warehouse activities in line with company procedures and policies, and notify significant matters and suggest potential improvements.
• Demonstrate leadership quality.
• Develop and plan the training of the team under her/his management, including on-the-job-training of colleagues and trainees
• Responsible for managing the Labuan warehouse & open yard storage of the spare parts, consumables, and the storage space with the support from Material Controller, including
• perform regular inventory check and stocktaking activities.
• maintain location records of spare parts and consumables;
• identify and resolve any discrepancies in inventory records;
• ensure warehouse storage space being properly manage and to notify onshore technical team and offshore team on warehouse storage level capacity; and
• perform warehouse materials preservation, management, and arrangement when required by technical team.
• Familiarize him/ herself with Yinson’s Computerized Maintenance Management System (CMMS)
• Maintain Material Requisitions and Purchase Orders database. Inform all parties concerned on the status of Material Requisitions and Purchase Orders
• Ensure that used spare parts and consumables are withdrawn from the database
• Administrate logistics. Prepare, transmit and follow up shipping manifests for supply vessels
• Ensure hazardous materials transportation and storage regulations and procedures are adhered to
• Assist to control issue and storage of health hazardous substances. Ensure MSDS and PPE are available in chemical storage
• Coordinate spare parts and consumables supply with Material controller
• Participate in preparation of spare parts lists for shutdown jobs.
• Keep warehouse and storerooms tidy and in good order
• Ensure all of the warehouse transaction activities such as Good received (GR) are performed and updated according to procedures.
• Supervise and coordinate the activities of Material Controller including:
• Loading and unloading, scanning and labeling, sorting, organizing, and maintaining inventory control;
• Handling all logistical management including additional activities services, such as inland transportation/haulage/trucking from port to warehouse;
• Handling all import/export, in country and offshore activities with the designated logistic agent(s) to ensure goods are cleared and delivered in timely manner;
• Review and compile all completed logistics documents, consignment of goods before submitting the documents to client and/or to respective client logistic agent(s) for declaration purposes.
• Collaborate effectively with cross-functional offshore and onshore teams to ensure seamless operations, including smooth material deliver flow and timely delivery to meet boat schedules
• Establish a good rapport with stakeholders, clients, suppliers and colleagues.
• Ensure Labuan warehouse operations are in accordance to Asian Supply Base (ASB) rules and regulations.
• Identify areas for process improvement and implement initiatives to streamline material handling operations, reduce costs, and increase efficiency.
• Review and implement Labuan Warehouse standard operating procedures (SOPs) and best practices for material handling, inventory management and others related procedure to Warehouse activities in UNISEA System
• Follow up with any audit findings for close out.
  
  

HSE Responsibilities

• Responsible for maintaining a high degree of awareness;
• Lead by doing; setting an example for others;
• Observe and report any unsafe activities, conditions, or situations. If you observe anything unsafe use the ‘Stop Work’ Policy;
  
  
  

Qualifications

• A degree qualification in or equivalent in logistics, supply chain management, or a related field is preferred.
• Good English written and spoken
  
  
  

Skills & Experiences

• Proven experience in material handling or inventory management, with at least 3 years of supervisory experience.
• Proficiency in using computer systems and software such as in (ERP/SAP) and MS Excel for inventory management and data analysis.
• Strong attention to detail and accuracy in inventory management and record-keeping.
• Knowledge of regulatory requirements, such as Occupational Safety and Health Administration (OSHA) guidelines, related to material handling and storage.
• Excellent problem-solving and decision-making skills.
• Ability to work flexible hours and adapt to changing schedules or demands.
• Demonstrate strong leadership, project management and cost analysis
  
  
  

Excellent communication and interpersonal skills, with the ability to effectively coordinate and collaborate with internal teams and external vendors.

What can we offer?

You will be working in a culturally diverse organisation which fosters teamwork and mutual support. Our dynamic workplace not only encourages people to be innovative, creative, and open but is also geared to realising ambition. We provide mentorship and coaching to our employees in developing their professional career with us.

Yinson offers an excellent package of benefits and has offices located in a prime location in the City allowing for easy travel to and from work. Working hours are flexible with numerous company events held during the year.