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Invoices Validation Clerk

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Job Title: Invoices Validation Clerk

Department: Project Management Office (PMO)

Reports to: Senior Manager, Project Management Office (PMO)

Position Summary:

We are seeking a diligent Invoices Validation Clerk to join our team. The role involves assisting the Site Acquisition Management Team (SAM) and the PMO office in the validation and processing of invoices. The clerk will be responsible for ensuring that invoices are accurate, compliant with contractual terms, and properly recorded in the ERP system to streamline the transition from non-PO to PO-based invoices.

Key Responsibilities:

Invoice Validation:

  • Review and validate the accuracy of incoming invoices from InfraCos.
  • Ensure compliance with contractual terms, identifying any discrepancies or overcharges.
  • Collaborate with the Finance team to ensure accurate payment processing.

Contract Reconciliation:

  • Reconcile site rental contractual obligations with invoices to ensure adherence to terms.
  • Analyze contract data to detect any discrepancies or non-compliance issues.

PO Line Creation in ERP System:

  • Accurately create PO lines in the ERP system based on approved invoices and contracts.
  • Verify PO line items to ensure compliance with internal policies and agreements.

Skills and Qualifications:

  • Minimum Qualification: SPM with at least 2 years of experience in data entry or document management.
  • Technical Skills:
  • Proficient in Microsoft Excel for data entry and generating reports.
  • Experience with ERP systems for data entry and invoice processing.
  • Strong attention to detail with the ability to accurately extract, validate, and enter data.
  • Ability to maintain systematic filing and storing systems for documentation.
  • Proven ability to work efficiently under deadlines.
  • Clear and effective communication skills to collaborate with various stakeholders.