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Admin Assistant (Mandarin Speaker)

Salary undisclosed

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The Responsibilities

  • To support sales functions in Sales Administration including stationing at the Sales Gallery on duty roster basis
  • Open Grantee Files:
  • Received sales documents i.e. PO, invoices, receipts, Inurnment Form as attached from sales agents.
  • Key in customer’s particulars into data & file in all documents.
  • Prepare certificate
  • Monitor and ensure certificate issue once payment fully settled.
  • Certificate print out for signing and send by post.
  • Invoices & Receipts
  • Issue invoices / receipts and send by post.
  • Record payments / sales documents received (include PO, invoices, receipts) with attachment of cash, cheque or credit card before submitted to Accounts department.
  • Acknowledge of receipts from Accounts department.
  • Prepare Memo
  • Cancellation of PO and invoice (included cancel of purchase)
  • Excess payment for refund to customer
  • Customer request change of plot(s)
  • Liaise with Accounts Department
  • PD cheques
  • Outstanding account
  • Memo
  • Customer bank in payment info
  • Cheque return
  • To check availability of niche walls for sale to all sales agents.
  • To calculation of sales agent monthly sales commission.
  • To fill in invoice & receipts, Inurnment, death certificate and deceased particulars & etc., prepare grantee files to Accounts department from contractor’s claim, request and monitor all grantee files.
  • Yearly Enlightenment Ceremony
  • Prepare tablets name list and attend to walk in or call-in customers related to registration of Enlightenment Ceremony
  • To liaise with customer enquiries (in-bound call / walk in), outstanding payment, appointment of nominee and change of address.
  • To generate report when necessary
  • To execute ad-hoc related matter as and when requested by Superior.


The Requirements

  • Candidate must possess at least a SPM/STPM
  • Fresh graduates are welcome to apply
  • Good organisational skill and verbal communication skills.
  • Able to work independently, high committed, responsible and dependable.
  • Customer service oriented and great attention to detail.
  • Highly motivated team player with a strong drive for success and the ability to work under pressure.
  • Proficient in MS Office and PC skills.


Interested candidates please submit your application through Jobstore