Senior Associate, Office & Facilities Management | TNG Digital

We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP

We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch ‘n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.

JOB RESPONSIBILITIES

PIC - Facilities Management:

• Key person to manage and maintain office facilities and equipment including CCTV, meeting room facilities and various office equipment.
• Proven experience in managing meeting rooms AV equipment, be able to assist business units to perform level 1 of troubleshooting/checking of equipment connection.
• Ensure facilities, equipment are in good working order.
• Coordinate repair, maintenance, office renovation whenever necessary.
• Create and ensure all facility/equipment services record are documented and updated in SharePoint to allow trace of past service record and upcoming service timeline.
• Point of contact with building management including collaborate with building personnel on service appointment, permit application, visitor registration, leading vendors to premise, etc.
• To assist Office Manager in office workplace optimisation.

PIC - Payment Management:

• Create Purchase Request (PR) for purchases, perform system Good Receipt (GRN) and submission of vendor’s invoice for payments.
• Create tracker file in SharePoint and ensure company operational expenses, ad hoc expenses are submitted timely to avoid service disruption.
• Ensure all relevant quotations, delivery order, Invoices are documented in SharePoint for easy retrieval and reference.
• To work with Office Manager on the yearly budget planning.

PIC - Fixed Asset Management:

• Fixed Asset Management (non-IT equipment) including liaise with Finance team on the asset registration in system, tagging and disposal.
• PIC to plan and run inventory check of all non-IT equipment in TNGD on a bi-yearly basis with assistance from OM team members.

OSH Coordinator:

• Assume role as OSH Coordinator.
• To carry out duties within the context of the role as OSH Coordinator including but not limited to perform office inspection and ensure office workplace is hazardous-free, advise OSHA on the steps to be taken in the interest of employees’ safety and health, etc.

Others (assist when necessary):

• Attend to the day-to-day running of the office, perform office inspection.
• Mail/parcel collection from lobby including distribution (Urgent or P&C document).
• Handle courier management
• Arrange staff business travel – transportation and accommodation.
• Assist in pantry and breakfast arrangement.
• Distribution stationeries to employees.
• Department mailbox sorting.
• To attend to staff enquiries. Provide general support to visitors.
• Provide administration support to other Business Unit, as maybe required.
• Undertake any other duties within the context of the role as may be determined by line manager.

REQUIREMENTS

• Proven experience in office facilities/equipment management.
• Proven experience in office administration.
• Knowledge of office management systems and procedures.
• Work experience in handling OSH related role or duties would be an added advantage.
• Self-initiative, attention to detail.
• Possess sense of urgency and be accountable to task.
• Possess problem-solving and critical thinking skills.
• Excellent time management skills and ability to prioritize work.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office.
• At least 3 years or more of working experience in the field or in a related area.
• Diploma or equivalent preferred

We believe that you have what it takes to fit into the Touch ‘n Go family and help revolutionize the Fintech industry by paving the way to a cashless society. If you're ready to take the next step, apply now!

Touch ‘n Go is an organization that strives to provide Equal Opportunity Employment, based on merit, qualifications, capabilities, and calibre. It is Touch ‘n Go’s policy to not discriminate based on age, race, religion, colour or other personal status, identity or characteristics. Fair Opportunity is Our Value and Practice. Please advise us of any accommodations you may need by e-mailing: [email protected]

Note: Only shortlisted candidates will be contacted.