Assistant Manager, Company Secretary

Role Objective

• Responsible for overseeing and managing various aspects of corporate secretarial functions related to the Members of Corporation (MOC) of PR1MA, Nomination & Remuneration Committee (NRC) members, Audit & Risk Management Committee (ARMC) members, shareholders, and regulatory requirements.
• This position involves a higher level of responsibility, decision-making, and leadership within the corporate secretarial department.

Key Accountabilities & Responsibilities

• Maintaining and enhancing the corporate governance framework of the organization. This includes ensuring that the company adheres to applicable laws, regulations, and best practices related to corporate governance.
• Ensuring all meetings (e.g., Members of Corporation (MOC), Nomination & Remuneration Committee (NRC), Audit & Risk Management Committee (ARMC) are properly organized, including advising on the agenda and ensuring timely circulation of relevant meeting papers.
• Provide support to the board of directors and its committees through preparing Members of Corporation (MOC) meeting agendas, coordinating meetings, and maintaining MOC records.
• Handling, reviewing and/or approving notice, agenda, action minutes and minutes of meeting prior sign-off by the chairman/for circulation.
• Maintaining accurate and up-to-date corporate records is essential. This includes keeping records of meetings and other corporate transactions.
• Handling, reviewing and/or approving notice, agenda, action minutes and minutes of meeting prior sign-off by the chairman/for circulation.
• Ensuring corporate secretarial/company secretarial and statutory records, e.g., statutory forms, minutes, resolutions, extract of minutes, vital and confidential documents and administrative documents are properly maintained and updated.
• Coordinating, tracking, and administering matters/outstanding updates from respective department within stipulated period.

Special Requirements (e.g., Certification, Licenses)

• Professional membership of the Malaysian Institute of Chartered Secretaries and Administrators/Malaysian Institute of Accountants/Malaysian Association of Company Secretaries/Malaysian Institute of Certified Public Accountants and License.
• Licensed Secretary by SSM, MAICSA or ICSA certification
• Knowledge in statutory requirements, e.g., Companies Act 2016.