Admin Account Executive

Accounting Duties:

1. Financial Record Keeping:

• Maintain and update financial records, including ledgers, invoices, and receipts.
• Ensure accurate and timely data entry into accounting software.

2. Accounts Payable and Receivable:

• Process vendor invoices and payments.
• Manage client invoicing and follow up on overdue accounts.

3. Budgeting and Reporting:

• Assist in the preparation of budgets and financial forecasts.
• Generate financial reports and statements for management review.

4. Reconciliation:

• Perform bank reconciliations and resolve discrepancies.
• Reconcile accounts and ensure accuracy in financial documentation.

5. Compliance:

• Ensure compliance with financial regulations and company policies.
• Assist with audits and financial reviews.

6. SQL System Management:

• Maintain and manage the SQL database systems used for accounting and HR functions.
• Generate and analyze reports from the SQL system to support financial and HR decision-making.
• Troubleshoot and resolve issues related to SQL databases and ensure data integrity.

HR Duties:

1.⁠ ⁠Recruitment and Onboarding:

• Assist in posting job openings, screening resumes, and coordinating interviews.
• Facilitate the onboarding process for new hires, including orientation and paperwork.

2.⁠ ⁠Employee Records Management:

• Maintain and update employee records, ensuring confidentiality and accuracy.
• Manage employee attendance and leave records.

3.⁠ ⁠Payroll Administration:

• Prepare and process payroll, ensuring timely and accurate payment to employees.
• Handle payroll-related inquiries and resolve discrepancies.

4.⁠ ⁠Employee Relations:

• Support employee engagement initiatives and address employee concerns.
• Assist in organizing company events and activities.
• Assist employees with benefits-related questions and issues.

Administrative Duties:

1. Office Management:

• Ensure the smooth running of office operations, including supplies management and facilities maintenance.
• Handle correspondence, phone calls, and other administrative tasks.

2. Documentation and Filing:

• Maintain organized filing systems for financial and HR documents.
• Ensure documents are easily accessible and securely stored.

3. Support to Management:

• Provide administrative support to senior management as needed.
• Assist in the preparation of reports, presentations, and other documents.

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Proven experience in accounting and HR administration roles.
• Strong knowledge of accounting principles and HR practices.
• Proficiency in accounting software (e.g., SQL) and MS Office (Excel, Word, PowerPoint).
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with integrity.

• 2x yearly bonus
• Staff discount
• Working hour: Monday - Friday, 8.00am - 5.00pm
• EPF
  
• SOCSO