Administrative Executive (Senior)

Moomoo is an investment and trading platform that empowers global investors with pro-grade, easy-to-use tools, data, and insights.

It provides users with the necessary information and technology to make more informed investment decisions. Investors have access to advanced charting tools, technical analytics, and Level 2 data. Moomoo grows with its users, cultivating a community where investors share, learn, and grow together in one place. Moomoo provides free access to investment courses, educational materials, and interactive events that any investor, at any level, can gain from. Users can join forum discussions, trading topics, and seminars to better their investment knowledge and insights.

Founded in Silicon Valley, California, moomoo operates as a global investment platform across multiple countries, including Singapore, Australia, Japan, and Malaysia. As a subsidiary of a Nasdaq Listed company, moomoo proudly serves as a global strategic partner of the New York Stock Exchange (NYSE), garnering numerous international accolades. More than just an investment platform, moomoo is your trusted companion on an enriching investment journey.

If you are looking to be a part of one of the most trend-setting fintech company in the industry and contributing to the revolution of how investors are investing? You are looking at the right place to be as we are currently hiring!

Administrative Executive (Senior)

Responsibilities

• Ensure smooth office operations by comprehensively understanding administrative guidelines and company systems, fostering efficiency and adaptability.
• Implement and optimize office operational procedures to facilitate workflow and enhance productivity.
• Uphold adherence to administrative guidelines and company policies, offering support for administrative tasks as necessary.
• Demonstrate autonomy and effective work with minimal supervision, while collaborating with colleagues as needed to achieve common goals.
• Strive for continuous improvement, delivering effective and efficient performance, and actively seeking opportunities to enhance office operations.
• Quickly familiarize oneself with company systems to maximize productivity and streamline processes.
• Collaborate with the company secretarial service (COSEC) to ensure regulatory compliance, managing corporate filings, and maintaining accurate documentation.
• Manage the office budget and expenses, including tracking and processing invoices and expense reports.
• Ensure proper upkeep and maintenance of properties, office equipment, and renewal of permits/licenses.
• Actively participate in planning and executing company events, such as the annual dinner.
• Undertake ad hoc duties as required to meet office needs and fulfill management directives, demonstrating adaptability and readiness to contribute to various aspects of office management.

Requirements

• Possess at least a Bachelor's degree in Business Administration or a relevant field.
• Demonstrated knowledge of administrative management practices and procedures, with a minimum of 3 years of experience managing office operations, preferably within the financial services industry.
• Proven experience in leadership, particularly in managing teams, would be advantageous.
• Well-organized, adaptable, and excels in navigating the administrative challenges of supporting a diverse office environment.
• Excellent written and verbal communication skills in English, Mandarin, and Bahasa Malaysia.
• Strong attention to detail and adept problem-solving skills.
• Proficient in organizational and planning skills with a track record of ethical leadership abilities.

We offer a comprehensive and holistic work experience and package as follows:

• Competitive compensation & benefits.
• Fun loving and diverse work environment.
• Business casual work attire every day.

Please note that only short-listed candidates will be contacted. Thank you.