People Executive

Job title: People Executive

Reports to: People Director, APAC

About TEAM LEWIS

The company is a creative marketing agency that has gone from start-up to multi-national in a little over two decades. The company now ranks in the top 40 agencies worldwide and has 24 offices. Its success is due to a combination of factors: talented people delivering award winning campaigns; expanding client relationships into new markets or services; making strategic acquisitions. The agency, its people and client campaigns have won many prestigious awards, including Cannes Lions, Digital Impact, Drum, PRovoke, ICCO, PRCA and European Excellence.

Purpose of the role

To provide effective and efficient regional/global HR support to the team across multiple markets. The HR/People Executive will support people operations activities to ensure core administrative tasks are accurate and completed in a timely manner so that the team can focus on business partnering and value adding initiatives.

An extremely international opportunity, this role will also form part of the global People/Talent team.

Key Responsibilities

Regional HR Support

• Maintain employee personnel records and entering data into HR information systems for accuracy and compliance
• Track, manage and own employee relations processes relating to all employee leave variations i.e. annual leave, sick leave, maternity leave, hospitalisation etc.
• Support operational requirements relating to training & development
• Ensure all HR assets (e.g. secondments/passports guidelines, orientation packs, training, forms) are kept updated, relevant and in line with internal guidelines
• Supports on all visa related requirements
• Provides assistance on staff benefits including leaves and insurance/medical claims
• Work closely with the regional HR team to ensure all internal initiatives are managed and implemented accordingly
  
  

Recruitment and selection

• Coordinates candidate outreach for entry level roles up to senior executive (or equivalent level); initiating contact junior level talent and coordinating interviews and feedback conversations for all levels
• Researches the candidate market for senior candidates, sharing this with the APAC Talent team
• Manages the use of LEWIS recruitment channels (including TeamTailor and LinkedIn), posting job adverts and managing application response for all regional roles
• Coordinates and implements university outreach – arranging, planning for and attending graduate events to directly engage with candidates
• Supports the full offer and contract process and recruitment agency supplied candidates, as well as all pre-employment checks
  
  

Onboarding

• Manages the induction process (including relevant documentation) for all new starters and works with office managers on new joiners welcome kits inventory
• Sends out reminders to line managers for mid and end probationary reviews, flagging any concerns to the HR team
• Collate responses and helps to organise face to face check in meetings where necessary, flagging any concerns to the HR team
  
  

Recruitment marketing

• Collaborates with the Marketing team to ensure employer brand is consistent across the LEWIS company careers page and social channels (Twitter, Instagram, LinkedIn etc.)
• Researches new channels, platforms and job boards for specific roles
  
  

Teamworking

• Works collaboratively with both the immediate and extended teams to deliver a first-class HR service to the wider business
• Ensures personal objectives are met on an on-going basis as well as meeting all deliverable team objectives
• Works closely with line manager to maximise own strengths, improve weaknesses and support individual and team career development
• Supports with the training of team interns wherever possible
  
  

General

• Supports the Global HR team on initiatives and projects
• Day-to-day, ad hoc and project administrative duties
• Regularly attends LEWIS training sessions to enhance skills and develop knowledge
• Ensures all record keeping is complete, up to date and accurate
• Promotes and helps nurture an excellent culture and be an ambassador for the LEWIS brand
  
  

About You

• 1-3 years of experience across HR generalist skillset and / or talent acquisition. Agency or in-house experience is desirable but not essential.
• Bachelor’s degree in human resources, business administration, or a related field
• Experienced in managing a varied and changing workload
• Confident and collaborative self-starter with initiative
• Creative thinking “outside the box” to providing solutions and solving problems
• Proven experience of multi-tasking administrative projects through to completion
• Excellent presentation, written and verbal communication skills
• Well organized; ability to prioritise; attention to detail; a pragmatic approach
• Energetic, good-humoured, pragmatic - a credible team player
  
  

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that LEWIS is a place where everyone can thrive.

TEAM LEWIS is a global marketing agency that has grown from start-up to multi-national in a little over two decades. Its success is due to a combination of factors: talented creatives delivering award winning campaigns; expanding client relationships into new markets or services and its independence from outside investors. The agency, its people and client campaigns have won many awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.