HR & Admin Executive

Summary Responsibilities:

We are seeking a detail-oriented and organized Office Admin Associate to oversee office operations and provide administrative support to our HR department. This dual-role position is vital for maintaining the efficiency of our office environment, ensuring smooth daily operations, and assisting with human resource-related tasks.

Location: Tamarind Square, Cyberjaya.

Work Arrangement: Hybrid (1 Week Once in Office).

Key Language: Mandarin & English

Key Responsibilities:

Office Administration: (40%)

• Manage the office operations, including office supplies, office cleanliness, and maintenance.
• Organize company files and documents (both physical and digital) and ensure they are updated and accessible.
• Liaison and coordinator for schedule meetings, appointments, and travel arrangements for staff as needed.
• Support in organizing company events, meetings, and team activities, if any.

HR Administrative Support: (60%)

• Assist with the recruitment process, including posting job advertisements, scheduling interviews, and maintaining candidate records.
• Help with onboarding and induction of new employees by preparing paperwork, conducting orientations, and ensuring a smooth onboarding process – this includes administering employee movement of group insurance policy.
• Maintain employee records (physical & cloud storage) and ensure HR files are up-to-date.
• Support payroll processing by gathering and organizing relevant employee information.
• Support the finance team on yearly HR Payroll audit request by external auditors.
• Provide support on directors’ affair as and when needed.

Qualification for this role:

• Diploma or Degree in Business Administration.
• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Ability to converse in Mandarin due to external stakeholders.
• Basic knowledge of HR processes and local labor regulations.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint) and familiarity with HRIS systems.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.