Analyst, Accounts Payable

DUTIES AND RESPONSIBILITIESA member of the APAR team who reports directly to the APAR Manager and covers for 5 personnel in APAR team where the main responsibilities are:

• Processing vendor invoices and employee staff claims (in BOSS) including vouching, reviewing, and performing the necessity reasonable check on payables document/invoice at invoice processing level in Maximo.
• Process and Park – Payment Request Form and journalize it in SUN upon performing the necessity check prior to journal entry in SUN system.
• Perform ledger import journals thru NAVA transfer on daily basis.
• Work closely with other teams within Finance department to support all transaction accounting, book close and reporting activities for Corporate Reporting team.
• Provide support to the Business Unit (BU) users in the company to ensure compliance to company policies and procedures.
  
  

The job covers all PSCs (PM3, KNB, NS, 305 etc.) and Hibiscus Malaysia companies (HML, SEAH, PHSB, HMP, TVL). KEY ACCOUNTABILITIES

• Process vendor invoices.
• Process employee claim reports.
• Manage and coordinate E2E for invoice and employee claims activities including registration, upload invoices into Maximo, data entry (3-way match), invoice rejection and reply to vendor queries.
• Handle invoice and payment inquiry from BU users, vendors and auditors (audit confirmation and audit sampling).
• Support PSC cash call preparation due process. Ensure all invoice received are being processed prior to cash call process begins.
• Handle generic mailbox and ensure all queries are being addressed within reasonable timeline.
• Communicate and follow up with BU departments and vendors on invoicing process queries, payment status, SOA recon etc. and vendors via emails and phone calls on held invoices.
• Provide support on payables matters – i.e., raise AP journals for below purposes:
• reclassification / adjustment with appropriate approvals,
• expense claims journal import.
• Perform ad hoc tasks with regards to payables activities (audit queries, support information requests, etc.).
• Ensure timeliness and adherence to Payables month end book close activities.
  
  

REQUIREMENTS AND QUALIFICATIONS

• Diploma in Accounting or Finance
• Minimum 2 years working experience preferably with exposure in accounts payable, receivable, and general accounting areas.
• Experience within the upstream oil and gas industry is preferred.
• Ability to work in a fast-moving environment with positive and proactive attitude.
• Knowledgeable in ERP system, SUN Maximo, and Microsoft Office (e.g. Excel, Word) applications would be a strong plus.
• Good verbal and communication skills and interpersonal skills.
• Self-motivated, strong analytical and financial analysis capabilities, high attention to detail and the ability to work independently.
• Ability to work cooperatively with all levels of staff and in a team and other departments.
• Knowledge in procurement process is a plus.