HR and Talent Executive

Designation : HR and Talent Executive

Reports to : HR and Talent Manager

Classification : Full Time, Permanent/Contract, On-site

Job Summary:

We are looking for a dynamic and organised HR and Talent Executive to support the HR and Talent team. In this role, you will assist in a range of HR functions, including recruitment, employee engagement, performance management, and administrative tasks, ensuring smooth day-to-day operations. You will work closely with the HR and Talent Manager to implement people-related initiatives and provide high-quality service to employees, enhancing their overall experience at the company.

1. Talent Acquisition Support:

· Assist in the recruitment process, including posting job ads, screening resumes, and coordinating interviews.

· Conduct initial phone screenings and support hiring managers throughout the interview process.

· Manage communication with candidates, providing updates and ensuring a positive candidate experience.

· Assist with onboarding new hires, including preparing offer letters, contracts, and conducting orientations.

2. HR Operations:

· Maintain and update employee records in HRMS, ensuring data accuracy and confidentiality.

· Assist with payroll administration and processing, ensuring timely and accurate salary payments.

· Support employee benefits administration, ensuring employees are informed of benefits offerings and any changes.

· Help with leave management, ensuring compliance with company policies and local labor laws.

3. Employee Relations & Engagement:

· Act as a point of contact for employee inquiries and support in resolving routine HR issues or escalating them when necessary.

· Support the HR and Talent Manager in implementing employee engagement initiatives and organising company events.

· Assist in conducting employee surveys and analysing feedback to contribute to engagement strategies.

4. Performance Management Support:

· Coordinate and assist in the performance review process, including scheduling reviews and maintaining performance data.

· Support the development of performance improvement plans where necessary, providing feedback and documentation.

· Help in identifying learning and development opportunities based on performance reviews and employee feedback.

5. Policies and Compliance:

· Assist in ensuring that HR policies and procedures are up-to-date and communicated effectively to employees.

· Support compliance with local labour laws and employment regulations, ensuring HR practices are aligned.

· Help with internal audits and reviews related to HR processes and employee files.

6. HR Projects & Initiatives:

· Assist in the execution of HR projects, such as diversity and inclusion programs, employee well-being, and organisational development initiatives.

· Collaborate with the HR and Talent Manager on various strategic HR initiatives to enhance company culture and employee satisfaction.

· Help gather data for HR metrics and reporting to provide insights to leadership.

7. Passion Projects:

· Candidates with a background in clinical psychology or counseling can clock in hours for passion projects related to mental health, employee well-being, or organisational behaviour.

· These projects must align with company values and enhance the workplace environment but should not interfere with core HR and Talent responsibilities.

· Work with the HR and Talent Manager to ensure a balanced approach that supports both departmental needs and personal growth initiatives.

Qualifications:

· Education: Bachelor’s degree in Human Resource Management, Business Administration, Psychology, Counseling or related field.

· Experience: 2-3 years of experience in HR, talent acquisition or a related field. Experience in counseling or clinical psychology is a plus. Fresh graduates who are willing to learn and progress in this field can apply as well.

Required Skills:

· Have a “can-do” attitude.

· Possess a positive working attitude with willingness to learn and adapt.

· Goal-oriented with the ability to make strong impact on people and motivate others to achieve their goals.

· A committed team player, independent, responsible, accountable, organised, meticulous and has excellent time management skills.

· Effective interpersonal skills and solid communication skills.

· Demonstrable leadership abilities – to motivate volunteers and interns.

· Good computer skills (MS Word, Excel, Powerpoint, Google Tools & payroll system)

· Familiarity with Human Resources Management Systems

· Good knowledge of labour legislation (particularly employment contracts, employee leaves and insurance)

· An interest in mental health, counseling, or employee well-being initiatives is an asset.

· Proficient in written and spoken English, BM and/or Mandarin would be an added advantage.

Why Join Us?

· Work with a prestige NGO and community who “walks the talk” and value people for people.

· Opportunity to contribute to a collaborative and innovative HR team.

· Flexibility to engage in passion projects related to employee well-being and mental health, alongside core HR responsibilities.

· A supportive work environment that promotes individual professional development.