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Manager - Corporate Secretarial

Salary undisclosed

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The Executive - Corporate Secretarial will liaise, organize and coordinate activities to ensure that all statutory and regulatory obligations of Bumi Armada Berhad (“BAB”) Group are discharged in accordance with Memorandum and Articles of Association, Companies Act of the respective country of establishment, established secretarial practices, company policies and procedures and other relevant Act, governance, rules and regulations. Also acts as keeper of statutory register books.

Key Accountabilities:

  • To provide and support the Company Secretary in all aspects of secretarial matters/functions for the Company and the Group and ensure timely compliance with the statutory, regulatory authorities i.e. Bursa Malaysia Securities Berhad ("Bursa Securities"), Commission of Companies of Malaysia ("CCM"), Securities Commission, etc.
  • Assist the Company Secretary in the preparation of deadline schedules and compliance.
  • Assist the Company Secretary in preparing minutes, resolutions for the group and announcements to Bursa Securities including all relevant statutory forms as required under the Companies Act.
  • Assist the Company Secretary in preparing, arranging and coordinating of Board of Directors’ Meeting, Board Committee Meetings, general meetings and management meetings for the Company and the Group.
  • Prepare Board Papers for Board and Board Committee meetings including procuring the necessary confirmations from the necessary parties for that purpose.
  • Assist and coordinate compilation of board, audit and risk management committee papers including general meetings(s) handouts, make copies, bind and distribute to the directors/committee members.
  • Assist in implementing the Company's shares scheme and in the exercise of option listing of the shares on Bursa Securities, liaison and coordination with Share Registrar including maintaining the records, changes in the paid-up share capital and filing of the form of allotment of shares.
  • Assist in the preparation, production of the Annual Report (including the abridged), Circular to Shareholders and etc.
  • Assist in liaising with the Share Registrar in relation to mtters concerning the shareholders including timely implementation.
  • Review and comment on the audited financial statements of the Company and the Group including any other documents where required.
  • Scheduling of meetings for the Company and checking for directors’ availabilities.
  • Maintaining the Register of Directors’ Shareholdings & Register of Substantial Shareholders of the Company including making the necessary announcement to Bursa of any change in the interest in shares of the Company.
  • Maintain the Register of Principal Officers’ shareholdings including making the necessary announcement to Bursa Securities of any change in the interest in shares of the Company.
  • Request from Share Registrars for ROD at the end of each month.
  • Assist, verify and follow up on payments to external advisers, Bursa Securities, Share Registrars and etc.
  • Prepare and procure confirmation of interests from Directors and Major Shareholders for the purposes of making general announcements to Bursa Securities.
  • Prepare and procure the necessary information’s for the purposes of submission of Semi Annual Return to Bursa Securities.
  • Assist the Company Secretary in the registration of trainings for Directors and coordinating internal training for Directors by HODs/External Consultant/External Auditor.
  • Any other ad-hoc assignment as and when assigned by superior.

Requirements:

  • Qualification in ICSA, Licensed Secretary by CCM and/or Legal/LLB with minimum 13 - 15 years’ of relevant experience.
  • Experience in public listed companies would be an added advantage.
  • Able to apply knowledge of the Companies Act 2016, Bursa Malaysia Securities Berhad's Main Market Listing Requirements and other relevant legislations.
  • Good working knowledge of company secretarial practices.
  • Familiar with the companies act and secretarial practice of foreign countries such as Singapore, India, BVI, Marshall Island, India, Indonesia, UK, Angola, Malta, Labuan offshore jurisdictions etc. would be an added advantage.
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