Personal Assistant

The Client

Our client is an is a Global F&B Retail Chain. In order to support rapid and aggressive expansion, our client is looking for a talented and dynamic professional to join them as a Personal Assistant.

The Job

• Manage Director’s calendar, assessing priority of appointments and reallocation, as necessary.
• Manage Director’s travel arrangements whether official, family, or private and confidential matters.
• Maintain Director’s office systems, including data management and filing.
• Develop and ensure efficient documentation and filing system for both paper and electronic records.
• Maintain records of Director’s contacts.
• Produces information by transcribing, formatting, inputting, editing, copying, and transmitting data and graphics
• Prepares reports by collecting and analyzing information.
• Conserve Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Supervise all incoming/outgoing mail.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports, and presentations for the Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

The Candidate

• Candidate must possess at least a Professional Certificate, Diploma
• Advanced/Higher/Graduate Diploma, Secretarial or equivalent
• Computer literate with excellent knowledge in Power Point and Excel
• Good problem-solving skills and resourceful to research for information
• Good command of English and native language (Mandarin/Bahasa Melayu) - both written and verbal.
• Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking clients.