Admin Executive

Responsibilities:

Property and Contract Management:

• Manage company properties and handle contract renewals.
• Keep track of listing renewals, certificates, agreements, and maintain softcopy records.
• Ensure proper record keeping of important documents.

Secretarial and Administrative Support:

• Manage overall general office administration including office upkeep & cleanliness, maintenance of equipment, stationeries, office supplies, and other admin-related tasks.
• Provide secretarial, administrative, and operational support to the department, including correspondence, time management, typing, filing, and upkeep of office equipment.
• Manage suppliers and oversee general office management tasks including access, stationery, photocopy machines, cartridges, keys, office building maintenance, parcels, parking, and complaints.

Office Maintenance and Repairs:

• Coordinate repairs and maintenance for office facilities, furniture, and equipment.
• Liaise with management officers
• Manage day-to-day office operations and renewal of maintenance contracts.

Communication:

• Handle incoming emails, calls, and general inquiries, and maintain contact lists.
• Assist with the onboarding of new hires, including business cards, and supplies.
• Update and maintain the member directory.
• Provide information by answering questions and requests.

Document Production and Distribution:

• Distribute correspondence, letters, faxes, and forms.
• Perform administrative duties such as filing, typing, copying, binding, and scanning.

Policy Compliance:

• Maintain a clean, well-kept, and conducive office environment in compliance with SOP.

Visitor Management:

• Welcome visitors and direct them appropriately.
• Update calendar, manage occupancy of conference room & meeting room
• Receive visitors, addressing their needs and concerns professionally.

Office Purchasing:

• Manage purchasing of stationery and pantry stocks.
• Track and order office supplies as needed.
• Monitor and control the usage of stationery and pantry items.

Additional Responsibilities:

• Support overall administrative work to ensure smooth daily operations.
• Assist in organizing events, such as company annual dinner, company activities, company trips
• Handle personal claims for staff.
• Perform other ad-hoc tasks as needed.