Procurement Manager

Position Summary

The Procurement Manager TMS is responsible for the purchases of all direct production materials especially for raw & packaging material spend and services required by the company, assuring the company can obtain the lowest cost and highest quality.

Area of responsibility for Trade Material and Services is for Vinda Malaysia, Vinda Marketing and Vinda SEA market which includes sourcing, identification, selection, management, and development of our supply partnership relationship for raw & packaging material and services, and / or other duties which may be assigned at later stage.

Key Responsibilities:

1) Support, develop and execution of Procurement Strategy & Strategic Sourcing

• Provide input / idea and recommendation for procurement strategies for TMS purchases in accordance with good business practices and applicable processes, policies and procedures that is aligned with legislation and Vinda's sustainability demands
• Execute strategic procurement plans based on company objectives and targets
• Develop and execute creative supplier sourcing strategies for lowest possible total cost
• Proactively propose and develop mitigation plan if required to ensure consistent supply
• Collaboration with Vinda & RGE Global procurement in executing supply stream strategy and leverage on pricing to obtain competitive advantage

2) Procurement Policy, Guideline & Procedure

• Develop and execute procurement policy and guideline
• Maintain procurement procedure including obtain approval and continuous improvement is in place
• Communicate to all relevant stakeholders
• Ensure suppliers comply with Vinda’s requirement, supplier standard and other relevant Vinda Policy

3) Procurement Operations

• Manage procurement process and partnerships with suppliers ensuring procurement of specified commodities to the right price, quality and on time delivery that is meeting the business needs and KPIs set
• Ensure that all procurement activities are in compliance with relevant policies, procedures, ISO standard and documented properly (maintain and update ISO documentation, support internal & external audit queries)
• Obtain material purchase and forecast volume from planners / finance, communicate with suppliers on intended annual volume
• Communicate and coordinate with suppliers to ensure availability of new materials for new launches. Keep track of new product development progress to ensure launch date meeting company target
• Responsible for monitoring and update of the relevant material commodity indexes, keep track of market news
• Obtain quarterly price update from suppliers, ensure it is according to agreed price mechanism
• Update and maintain raw material price for submission to finance and upload price into system
• Pro-actively propose new cost saving initiative idea
• Coordinating monthly meetings to identify new savings opportunities, follow up and update savings initiatives progress. Follow up for material trial status until transition stage
• Maintain and report saving on monthly basis

4) Negotiation

• Participate in negotiating of contracts, service agreements and quotations with suppliers for best prices, payment terms and delivery time for purchases. Obtain approval from relevant stakeholders
• Develop and maintain price mechanism with suppliers for all materials
• Explore options to ensure always source and obtain best value products and services

5) Compliance and Contract

• Comply to Vinda Integrated Management System (IMS). Communicate to internal stakeholder and suppliers when necessary
• Comply to company and procurement policies, procedures and processes
• Ensure that suppliers are fully compliance with Vinda Standards & Requirements and local legislation
• Prepare contract for new supplier, review contract with Vinda legal counsel & supplier, until obtain authorized signature from both parties. Maintain contract for existing suppliers
• Monitor, update & maintain CDA and Supply Agreements. Ensure agreements are in place and in line with company’s requirement (e.g., supply agreements, non-disclosure confidential agreements CDA)

6) Cost Control and Management

• Constantly source for lowest possible total cost that meets company requirements
• Secures supply, delivers cost efficiency, and delivers additional value for materials and services
• Review and monitor material price movement against budget
• To deliver saving in accordance with agreed targets, cascading targets to internal stakeholder

7) Supplier Management System

• Source of new supplier or raw materials and services according to procurement policy and procedures:
• Identification of new supplier or new material based on sourcing strategy, 8Q plan, recommendation from Product Innovation & Development and Marketing Innovation that is meeting company objectives
• Evaluation and assessment of new supplier or materials
• Selection & registration of new suppliers or materials
• Establish, review, and maintain Approved Suppliers List and Approved Chemical List
• Supplier Relationship Management
• Work with suppliers/ business partners to ensure the procurement process runs smoothly and improving it where necessary
• Support development and drive execution of supplier management system
• Supplier Evaluation and continuous improvement plan
• Coordinate and support execution of raw material supplier audit plan
• Review quarterly supplier rating report and recommend for action if required
• Participate in supplier’s assessments and recommend actions to develop our supply partners

8) Risk Management

• Evaluation and analysis of supplier portfolio
• Develop and conduct risk analysis & assessment for raw material suppliers
• Drive execution of risk mitigation plan
• Support execution of business continuation plan

9) Group/Global Synergies

• Support Vinda Global Procurement in executing group procurement strategy

10) System and Process Improvement

• Support to improve effectiveness and efficiency for procurement process through automation system. I.e. Supplier portal, Oracle, e-invoicing

11) Project Management

• Develop and maintain good relationships with key internal stakeholders
• Procurement liaison to internal and external stakeholders for any new launches or promotional activities
• Drive procurement process interface with all relevant departments to provide effective procurement support
• Support cost saving initiatives, new launches and promotional activities from identification of new materials or suppliers until full transition
• Collaboration with Product Development & Innovation and marketing teams for development of new innovative material to support company needs

12) Competitive analysis

• Maintaining reasonable knowledge of the market and outlook to ensure best value and practices are sustained
• Benchmark prices and total cost of ownership on a regular basis
• Monitor and analyze cost driver development
• Good understanding of material price structure to obtain competitive price
• Propose solution if anticipate potential risk

13) Committee member of Integrated Management System (IMS). Establishes and execute standard operating procedures and policy related to procurement and ensures they are followed by all relevant stakeholders

14) Other duties may be assigned

To be successful in this role, you will need to have:

• Business degree or related field or study
• Minimum 5 years working experience in purchasing or sourcing function preferably from FMCG industry
• Proficient in verbal and business writing skill in English and Bahasa Malaysia
• Computer Literate: Proficient with MS Excel, MS Word, MS PowerPoint, and MS Outlook
• Organized, process-orientated and the ability to work independently
• Familiar with SAP R3 or Oracle system especially in MRP and purchasing module
• Price and Cost analysis. Analytical and with good presentation skills
• Experience in SAP / Oracle system (Purchasing or Inventory Management module) will be an added advantage