Building Admin

Administration & Accounts Assistant (Building)

1. Support/assist the Building Executive/Manager in the following: -

1.1. Monitor daily operations in respect of cleaning, housekeeping, security etc.;

1.2. Monitor planned maintenance with regards to all electrical and mechanical equipment or facilities such as fire protection system, pumps, lift, gen-set etc.;

1.3. Administer/supervise appointed service contractors for satisfactory discharge of duty;

1.4. Enforcement of house rules and regulations and issue notice of breach or non-compliance where deemed necessary;

1.5. Monitor works on site undertaken by contractors engaged by the MC.

2. Administer – that includes receiving, tackling and handling – owners/residents’ complaints, grievances, enquiries with regards to billing, payments, accounts inter-alia, forwarded to the MO through emails, text messages and telephone calls or made in person;

3. Generate quarterly invoices/statements and post to owners – by email or post per instruction received;

4. Collect cash/cheque payments and issue Official Receipts (ORs);

5. Compile contractors’ invoices/reports and prepare payment summary report for MC’s approval;

6. Prepare PV and issue cheques to contractors; service providers; and payment of monthly utility bills;

7. Prepare daily reports on maintenance works undertaken by our technician, status of work-in-progress undertaken by contractors and categorization of funds (cash, cheques and online deposits) collected/received;

8. Monitor and keep tab of Service Providers’ attendance for purpose of issuing Debit Notes should there be a breach;

9. Custodian of petty cash at the MO – manage cashflow; facilitate purchase of items above permitted limit (RM80 in SAHK’s case) in seeking MC’s approval via the WhatsApp Chats; maintain proper book-keeping records; prepare Petty Cash vouchers; and assist in procuring small purchases - through online sources or nearby shops;

10. Download daily Mayban2U Daily Transaction Report for issuance of ORs re online payments deposited; maintain record for unaccountable items void of basic information and undertake investigation; and ensure cheques banked-in are cleared;

11. Download monthly Bank Statement for purpose of reconciliation – effectively for preparation of Bank Reconciliation Statement;

12. Prepare cash and cheques collected for banking-in;

13. Assist in Credit Control – call/contact owners for settlement of arrears;

14. Keep proper filing records at the MO;

15. Keeping the MO manned during office hours;

16. Attend meetings with MC;

17. Undertake any ad-hoc assignments given by the Building Executive/Manager

Location : Sunway, Petaling Jaya

Job Type: Full-time

Pay: RM1,800.00 - RM2,100.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• When you are available to report for duty?
• What is your expected salary for this position?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 1 year (Required)

Expected Start Date: 09/30/2024