Expense Management (Japanese Speaker)

Job Purposes :

• The role is to perform independent controls of the entity and ensuring that invoices are paid timely, entries are booked correctly and governance related tasks are adhered to.
• At the same time being responsible that the Company and its subsidiary Company global payment processes and policies are adhered to meticulously.
• Identify weakness in processes, controls and ensure that expenses and month end processes are allocated to the correct cost center upon payment of invoices and passing accounting entries as required.
• Provide direction, recommendations with the aim of strengthening the control environment; implement and / or support necessary changes.
• To work closely with the Regional Head Office in Singapore, Operational Risk, Internal Audit, Headquarters as well as various stakeholders in the other services entities to ensure consistency in payment processes across the serviced entities.
• Key to performing this role is an ability to work both independently to meet the expectations on invoice processing, independent controlling and alongside team members to meet the additional responsibilities.
• Good communication skills are required, both verbal and written, for interaction with key stakeholders such as other departments and internal / external auditors

Key Activities :

• To be responsible for the quality, quantity and timeliness of invoice processing, daily control of trade cancellations and amendments and various other independent controls for the serviced entities
• To ensure all invoices and all reconciliation tasks are compliant to Commerzbank’s policies and approval requirements.
• Ongoing review of control procedures to ensure relevance in local context (local business processes and regulations) and implement new controls where necessary
• To prepare regular and ad hoc statistics and reports on expenses and other controls when necessary
• To work closely with other Finance, Operational Risk, Internal Audit, Headquarters and other functions areas to ensure appropriate control processes and procedures are in place.
• To oversee the month end bookings required for the entities, such as operating expenses and bonus accruals, prepayments and intercompany related items
• Responsible for the GM-F Business Continuity Planning (BCP), Internal Controls Assessment and other governance related tasks

Formal Education :

• Bachelor’s Degree holder or Professional qualification

Specialist knowledge (work experience, further qualification):

• Minimum 3 years of experience in financial industry or 5 years relevant business experience, if not a qualified accountant
• Excellent communication (written and spoken) in Japanese Language
• Experience with Financial Institutions beneficial
• Organized and able to prioritize
• Good attention to detail, accuracy and being meticulous
• Good analytical and problem solving skills, good team player
• Good communication skills both written and verbal
• Process orientated with ability to analyse and recommend / drive improvements
• Service orientated to key clients and stakeholders
• Able to work with minimum supervision and under time pressure with tight deadlines
• Proficient in MS Office application