Specialist, Project Management Office

Job Purpose

• Responsible for ensuring the leading, planning, execution, and monitoring of projects.
• Work collaboratively with cross-functional teams to achieve organizational objectives.
• Play an important role in the overall success of the organization's projects.

Key Accountabilities

Project Planning and Execution:

• Develop, maintain, and execute comprehensive project plans, ensuring alignment with organizational objectives.
• Monitor project progress, identify potential risks and issues, and implement mitigation strategies to ensure successful project delivery.

Stakeholder Management:

• Collaborate with various departments and stakeholders to gather project requirements and expectations.
• Communicate project status, updates, and key milestones to senior management and stakeholders, ensuring transparency and alignment.

Resource Management:

• Work closely with resource managers to allocate and manage project resources effectively.
• Identify and address resource constraints, ensuring optimal utilization and productivity.

Risk Management:

• Proactively identify and assess project risks, developing risk mitigation and contingency plans.
• Proactively address issues to prevent potential project delays.
• Ensure that risk management practices are integrated into the project lifecycle.

Financial Management:

• Oversee project budgets and financial forecasting.
• Ensure financial accountability and cost-effectiveness in project execution.

Change Management:

• Drive and support organizational change initiatives.
• Develop and implement change management plan for all projects.

Working Relationship

Internal

Executive Leadership/ SteerCo Members – To align project management strategies with overall business objectives and secure executive support for projects.

Directors/ Division Heads – To understand the specific needs and priorities of different divisions, align projects with organization’s strategic pillars, and facilitate communication between other divisions.

Cross-functional Working Teams/ Workstream Leads & Members/ Stakeholders/ End Users – To gather project requirements, ensure that project outcomes meet stakeholder expectations, and address concerns or feedback throughout the project lifecycle.

External

Vendors/ Suppliers – To manage contracts, ensure vendor performance, and coordinate the delivery of external services or products.Consultants – To leverage external expertise for specific aspects of project management, such as specialized technical knowledge.

Qualifications, Skills & Knowledge

Qualifications & Experience

1. Degree in Business, Engineering, Statistics, IT-related field or equivalent.
2. Professional certification(s), a globally recognized certification by the Project Management Institute (PMI), e.g., PMP, PgMP, PfMP, PRINCE2, CSM or ACP.
3. 8 years of experience managing complex projects.
4. Prior exposure in telecommunication industry is an added advantage.

Skills & Knowledge

Project Management – Proven track record of successfully managing and delivering complex projects. Strong knowledge of project management methodologies, tools, and best practices.

Leadership and Team Management – Coaching qualities at all levels and the ability to effectively manage and lead multiple project teams.

Communication Skills – Strong communication skills, both written and verbal, and the ability to influence and negotiate effectively.

Stakeholder Management – Strong stakeholder management skills and the ability to build and maintain relationships with various stakeholders.

Problem-Solving and Decision-Making – Strong analytical and problem-solving skills, coupled with the ability to make data-driven decisions.