Purchasing Executive

Main purpose

To provide an effective procurement function for XCL Education. Providing governance, advice and guidance to colleagues.

This position requires the ability to complete varied duties, sometimes working under pressure and time constraints. The role requires someone who can complement and support the work of the procurement department. The role requires an individual who is proactive and shows initiative, is organized and pays attention to detail, is both flexible and reliable and is enthusiastic.

Duties and responsibilities

• In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and delivery schedules
• Resolve supply, quality, service and invoicing issues with vendors
• Assist in tender process and contracts (e.g. prepare specifications, evaluate tenders, recommend vendors, etc.).
• Evaluate vendors to ensure its performance is aligned with established specifications.
• Review and maintain good record of purchasing files and records (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation.
• Identify opportunities for cost savings.
• Continually improve purchasing methods/processes.
• Response to inquiries from internal and external sources in providing information, direction, and or appropriate referrals.
• Managing and preparation of contract for CCA/OCCA (Academic) and Facilities & Maintenance (Non-Academic) for schools
• To do all contract LHDN stamping for academic and non-academic contracts.
• Complete IR by matching invoice, PO, PR and in the system
• Responsible to purchase online items by all schools, schools subscription and HR expats (immigration, visa & etc.) – via credit card
• To compile monthly online transaction by matching invoice, receipt with the credit card statements.

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Buyer/Purchaser: 1 year (Required)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)