Executive Assistant

Company Overview

JJ-Lurgi Engineering is a joint venture between Jebsen & Jessen Pte Ltd and Air Liquide. Our engineering roots are in Germany; in Asia we contract ourselves locally and have established in-house a new generation of expertise attuned to our clients’ particular needs. Our technologies include: Edible Oil Extraction, Oil Refining, Fats Modification, Oleochemicals and Methylester (Biodiesel).

Position Summary

Assigned with business administration and/or management responsibilities in various departments e.g. change management, global expansion, operations, management, procurement, logistics and etc.

Key Responsibilities / Duties

• Support the CEO and other Senior Management
• Assist with implementation of change management projects, optimization, global expansion and integration
• Identify relevant areas of improvement and provide plans for such
• Consolidate business data and information to generate management reports for strategic decision-making purposes
• Conduct research and analyse business data to make recommendations for process improvements, aligning the initiatives to the Group’s standards and requirements
• Lead preparation of management and board reporting materials as well as documentation materials for the management team with the use of Microsoft Office tools, including but not limited to presentations, digital and marketing collaterals and etc.
• Organise, coordinate, and attend management meetings, including the preparation of agenda, reports, and timely preparation of minutes
• Liaise and coordinate with the relevant departments when required as well as assisting in the follow up on action items
• Provide administrative support to maintain effective office communication including but not limited to responding to enquiries, meeting venue and training calendar booking, proper filing of documents, distribution of mailing/packages and etc.

Functional Role / Secondary Function

• Involve in the planning and execution of related business functions' events
• Assist in internal projects such as ISO standards implementation and execution of end-to end company projects (e.g. proposal, planning, budgeting, procurement and etc.) while ensuring the projects are completed within the stipulated time frame
• Support and drive change-management projects, strategic projects/tasks and selected R&D projects
• Collect and organize relevant market data
• Any other responsibilities/duties given from time to time on ad hoc basis

Priorities

• Drive relevant change processes
• Further improve the Board- and Management reporting
• Support global integration of market data and CRM (C4C) reporting, including non-bids and lost orders
• Support and drive potential implementation of BI-Dashboard
• Support the CEO and management team in strategy execution

Qualification

• Master’s Degree in Business Administration, Strategy or other relevant field

Experience

• Fresh graduates who are interested to venture into business/ management field are welcome to apply
• Prior experience in business/ management is not required but favorable
• Good knowledge and skills on Microsoft Office tools
• Excellent communication skills, both verbal and written
• Proactive, driven and a dynamic team player