Compliance & Contractor Services Administrator

About Us:

Spencer Ogden is not your typical recruitment agency - we're young, dynamic, and on a mission to make waves in the energy sector. With offices all over the world, we're at the forefront of this exciting industry, connecting top talent with leading companies.

At Spencer Ogden, we're all about pushing boundaries and having a blast while doing it. Here's why you should hop on board our adventure:

Impactful Purpose: We're not just another company; we're on a mission to make a lasting, sustainable impact on our planet. We're stoked to announce our partnerships with two incredible charities:

• Seven Clean Seas: These ocean warriors have been tackling plastic pollution head-on since 2018, creating waves of systemic change.
• Cool Earth: We are saving rainforests, storing carbon, and supporting local communities, all while having a blast.

What does the role entail?

The duties of a Senior Compliance & Contractor Services Specialist include preparing contracts, negotiating terms, reviewing existing contracts, amending contracts, explaining terms to stakeholders, ensuring compliance, analyzing risks, and maintaining contract and database records.

Contract Administration

• Drafting employment contracts between parties
• Establishing contract terms and conditions including service levels, fees and financial obligation
• Issuing all contract addendums and terminations within best practice parameters.
• Monitoring and advising on compliance with contractual obligations and risks, including revisions to existing contracts
• Liaise between Finance Team and Consultants about all contract and placement queries.
• Perm TOB generation and addendums

Quality Control & Compliance

• Responsible for APAC QC process ensuring all placements and billing details have been approved in writing by the client & are correctly inputted onto Bullhorn
• Ensure contractor engagements are structured in a compliant way utilising appropriate direct or third-party payroll support
• Offer support to clients, internal consultants and contractors on compliance queries related to their contracting set up & working requirements within working region
• Provide support on insurance queries for local policies
• Ensure immigration requirements and right to work reviews are conducted in a compliant manner, setting requirements for team to follow
• Manage any contractor issues or escalation such as terminations for cause
• Ensuring that data and information in the database aligns with the contracts
• Maintaining all internal files and ensuring the filing system is organized and easily accessible
• Regular Bullhorn or excel reporting
• Maintain organized system of digital records
• Understanding of local employment legislation where we have direct employees/contractors working, and how this impacts Spencer Ogden, our contractors and our clients
• Collaborate with internal stakeholders to identify and mitigate contractual risks
• Monitor and track contract performance, ensuring timely renewal or termination
• Conduct periodic audits to ensure compliance with relevant laws and regulations

HSE

• Review high risk working locations to ensure full security and HSE requirements have been met and continually monitor location for the duration of assignments.
• Manage any HSE incidents in collaboration with clients and contractors.
• Ensure all HSE reporting is maintained up to date.

Requirements

• Bachelor's degree in law, business administration, or a related field
• Excellent negotiation and communication skills
• Attention to detail and strong analytical abilities
• Ability to multitask
• Ability to work with varying seniority levels, including staff, managers and external partners
• Ability to work independently or as part of a team
• Motivated to learn with lots of energy and drive

What We Offer:

• A competitive base salary
• Opportunities to climb the career ladder in a global company.
• Flexible working - Work From Home & Flexi Working Hours
• Friday 3 PM Finish!
• A fun and supportive team to work with.
• Access to all the latest tech and tools you need to succeed.
• Global Transfer Opportunities

Corporate Values

We've been setting the PACE since 2010 and our values have guided us to deliver excellence to all of the candidates and clients we work with on an international scale.

• People - People not numbers. We value our clients, candidates, and colleagues by nurturing these relationships.
• Accountability - Own it. We do what we say we will do.
• Collaboration - Embrace teamwork. We support others to achieve our common business goals.
• Excellence - Never settle for ordinary. We deliver superior results and exceed expectations

Check us out:

https://www.gradtouch.com/company/spencer-ogden

https://www.youtube.com/channel/UCScD0GJW03_IL_kHnZjjYEQ

Website: www.spencer-ogden.com/

Instagram: spencerogden_apac stay up to date with #LifeatSO