Projects Executive (Project Coordination & Facility Management)

Are you a wizard at turning retail spaces into stunning retail stores? As a Project Executive(Project Coordination & Facility Management), you'll be at the heart of transforming retail environments from blueprints to brilliant reality and managing the office & retail facilities. You’ll juggle design visions and construction projects to make sure every fit-out and fitting project not only meets but exceeds expectations. If you’re passionate about creating eye-catching retail spaces and have a knack for project management, this role is for you!

Key Responsibilities:

Project Coordination & Facility Management:

• Ensure smooth day-to-day operations, acting as a central point for all facility-related projects and maintenance.
• Develop detailed project plans, set realistic timelines, and monitor budgets to ensure projects stay on track.
• Regularly assess project progress, making necessary adjustments to maintain timelines and deliverables.
• Manage invoicing and billing for projects and store openings, track payments, and follow up closely with finance.
• Support office facility management and oversee the upkeep of company facilities.

Contact Liaison:

• Serve as the key point of contact for Head of Department (HOD) and management, providing regular updates on project progress.
• Align project execution with the company's vision, brand standards, and expectations.
• Work collaboratively with the Club21 team to coordinate and deliver projects, responding to requests or issues within 24/48 hours.

Quality Assurance for Retail Facility Management:

• Ensure all facility work, including fit-outs and maintenance, meets the highest quality standards and complies with regulations.
• Conduct regular inspections of ongoing work to verify adherence to quality and safety requirements.
• Address any issues, defects, or snags promptly to ensure projects remain on track and meet expectations.

Team Management and Coordination:

• Lead and coordinate with contractors, suppliers, and internal teams to ensure project milestones are met.
• Foster a collaborative work environment, ensuring clear communication and alignment across all teams.
• Oversee on-site contractors and ensure that work is proceeding according to schedule.
• Anticipate potential challenges or obstacles, developing proactive solutions to keep the project on track.
• Address any operational or project-related challenges swiftly to maintain momentum.

Vendor and Supplier Management:

• Identify and engage reliable vendors and suppliers to procure necessary materials and fittings.
• Ensure timely delivery of materials to meet project timelines and verify the quality of supplied goods.
• Quickly resolve any supply chain or vendor-related issues to avoid project delays.

Store Maintenance Coordination:

• Serve as the first point of contact for all retail store maintenance issues, coordinating with store managers, contractors, and landlords.
• Ensure the completion of all maintenance and repair tasks in a timely manner, ensuring minimal disruption to operations.
• Manage post-project defects for existing and newly opened or upgraded stores.

Additional Responsibilities:

• Perform additional job duties as requested to support the team and overall company objectives.

Qualifications:

• Diploma and/OR Bachelor’s degree in Project Management, Construction Management, Interior Design, Retail Management, or a similar field.
• Hands-on experience managing retail fit-out and fitting projects with a history of delivering great results.
• A solid grasp of retail design, fit-out processes, and fitting operations.
• Stellar organizational skills and the ability to juggle multiple projects with ease.
• Excellent communication skills and a client-focused approach.
• Added advantage for candidates with exposure to AutoCAD software.
• Ability to travel to project sites and a bit of flexibility in your hours to meet deadlines.

Excited to dive into this role?

Click the 'APPLY' button and we will be reaching out to you if you are shortlisted!

Can't wait to have you on board!