Administrative Executive

Key Responsibilities:

• Provide comprehensive administrative support to the management and other departments.
• Maintain office systems, including data management, filing, and document preparation.
• Manage daily correspondence, emails, phone calls, and other forms of communication.
• Organize and schedule appointments, meetings, and conferences as required.
• Coordinate and oversee office supplies, ensuring sufficient stock and timely orders.
• Handle travel arrangements for staff members, including accommodations, itineraries, and transport.
• Assist in the preparation of reports, presentations, and meeting agendas.
• Support human resources functions such as onboarding, employee record maintenance, and payroll coordination.
• Ensure adherence to company policies and procedures while maintaining confidentiality of sensitive information.
• Liaise with external vendors and service providers as needed.
• Perform any other ad-hoc duties as assigned by the management team.

Qualifications:

• Education: Diploma or Degree in Business Administration, Office Management, or a related field.
• Experience: At least 2-3 years of experience in an administrative or office management role.
• Skills:
  • Strong organizational and time management skills.
  • Excellent verbal and written communication abilities in English and Malay.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
  • Ability to prioritize and handle multiple tasks with attention to detail.
  • Problem-solving mindset with the ability to work independently and as part of a team.
• Personal Attributes: A positive, proactive attitude with a high degree of professionalism and integrity.