Receptionist Cum Admin Clerk

1. Respond to all incoming telephone calls, responding to telephone inquiries and transferring to the appropriate extension. 2. Ensure the smooth running of the reception including check-in/out procedures. 3. Welcome visitor or dealer when arrive at the office and assist them. 4. Register all visitor/dealer coming in, make sure all pertinent information is obtained and recorded. 5. Receive, record, sort and inform related department for collection of the courier parcel daily mail or deliveries. 6. To provide general office administrative and clerical support, such as filling, photocopying, faxing, data entry, etc. 7. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges). 8. Monitor stationery and floor pantry stock. 9. Assist company meetings and events. 10. Assist for meeting room setup, events and food orders when required. 11. Monitoring cleanliness of the reception area, lobby area and other facilities. 12. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures). 13. Update, recording and monitoring for all staff attendance to the management level. 14. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. 15. Ensure all documents/records and reports are properly filed. 16. Manage office equipment, stationery and coordinate repairs or maintenance as needed. 17. Record a daily log of incidents, absences, tardiness, accidents, complaint, etc. 18. Provide assistance in problem areas. 19. Assist in ad-hoc matter when required. 20. Perform other duties as assigned by the management from time to time.