PEMBANTU PERIBADI & SETIAUSAHA PENTADBIRAN

Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office. -Manage the executive’s calendar, scheduling meetings, appointments, and events. -Ensure efficient time management by prioritizing and adjusting meetings as needed. -Act as the primary point of contact for the executive, screening calls, emails, and other correspondence. -Draft, review, and respond to emails and letters on behalf of the executive. -Organize and manage domestic and international travel arrangements, including booking flights, accommodation, transportation, and visas. -Prepare detailed travel itineraries and ensure that the executive is informed about all travel details. -Plan, coordinate, and prepare agendas for meetings. -Take minutes during meetings and distribute them to the relevant parties. -Prepare and organize documents, reports, presentations, and spreadsheets for the executive. -Maintain a filing system for easy retrieval of important documents (both digital and paper). -Assist with special projects and assignments, ensuring that tasks are completed on time and meet expectations. -Handle personal tasks and errands for the executive when necessary (e.g., purchasing gifts, managing family appointments). -Organize and manage office supplies, equipment, and other administrative needs. -Help manage the executive’s expenses and complete expense reports on time. -Liaise with other administrative staff to ensure smooth daily operations. -Maintain positive relationships with internal and external contacts on behalf of the executive.