Admin Assistant

Job Title: Admin Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Admin Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our office and hostel. The role will involve managing daily deliveries, coordinating office supplies and inventory, and assisting with various administrative tasks.

Key Responsibilities:

• Sign for daily deliveries and distribute mail and packages accordingly
• Greet and direct guests and visitors
• Prepare coffee or tea for guests when required
• Order office supplies, including pantry items, cleaning items, and stationery
• Maintain inventory of stock and replenish as needed
• Manage company vehicles, including mileage records, insurance renewal, and road tax renewal
• Liaise with building management for parking arrangements
• Assist in planning staff welfare activities and events
• Arrange airport transportation for China expatriate staff
• Book hotel and flight reservations with travel agency when required
• Coordinate office and hostel cleaning services
• Communicate with technicians or contractors for repair or upgrade work
• Arrange pest control and pantry sludge removal services
• Compile invoices and monitor payment status with the Finance team
• Perform other administrative duties such as filing, photocopying, and scanning
• Carry out ad-hoc duties as assigned by the superior

Requirements:

• SPM/O Level/Diploma in any field
• Proficiency in Microsoft Office applications
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with the ability to prioritize tasks

Working Conditions:

• The successful candidate will be required to work in a fast-paced office environment.

If you are a motivated and detail-oriented individual looking for a new challenge, please submit your application, including your resume and cover letter, to +601133526043 (Ms Kesha). We look forward to hearing from you!