Clerk

Qualifications & experience

• - Prior experience in a clerical or administrative role is preferred.
• - Knowledge of office software and equipment (printers, copiers, etc.).

Tasks & responsibilities

• Data Entry and Record Keeping: - Enter, update, and maintain accurate records in the company’s database or filing system. - Ensure all paperwork is organized and filed in the correct locations for easy retrieval.
• Document Handling: - Prepare and process documents, including invoices, purchase orders, memos, and reports. - Scan and photocopy documents as needed. - Maintain confidentiality of sensitive information.
• Assist with Administrative Duties: - Support the office staff with general clerical duties such as mailing, scheduling, and filing. - Answer and direct phone calls, take messages, and respond to general inquiries.
• Maintain Inventory Records: - Monitor office supplies and place orders as needed. - Ensure that all stock levels are sufficient for day-to-day operations.
• Assist in Bookkeeping: - Input financial data and assist with basic bookkeeping tasks such as handling petty cash and reconciling receipts. - Work with the finance department to process invoices and assist in preparing financial reports if required.
• Customer and Employee Support: - Serve as a point of contact for employees or customers with inquiries. - Provide assistance with any paperwork, procedures, or follow-ups necessary for both staff and customers.
• Scheduling and Organizing Meetings: - Schedule appointments and meetings, ensuring that all necessary parties are informed. - Prepare meeting agendas and distribute minutes.
• Reporting and Communication: - Generate reports as required by the management team, including daily logs, sales reports, or status updates. - Communicate effectively with team members and supervisors to ensure smooth operations.