ACCOUNTS / ADMIN ASSISTANT
Salary undisclosed
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- Uphold Glomac’s Strategic Vision and Mission, and ensure the interest of the company at all times.
- To provide overall office administration support. This includes filing, typing, photocopying, etc.
- To coordinate office supplies such as stationery, manual receipt books, etc.
- To receive any payment (if any) made by tenants including water bills and rental payments.
- To generate all bills, etc., related to the building management, e.g.: water, sinking funds, and maintenance charges.
- To prepare a memo of approval and compile the monthly contractual/non-contractual invoices for Senior Manager/ management committees' approval.
- Attend/rectify discrepancies in the resident’s account.
- Controlling the resident’s access card and car sticker implementation process.
- Checking and sorting through incoming mail.
- Arrangement of the signing of invoices and cheques for site properties.
- Assure prompt handling of complaints/inquiries from owners/tenants.
- To compile minutes of meetings and reports for Management Committee Meetings (MCM).
- To assist in delivering letters, memos, circulars, and any relevant documents to the respective personnel/all building occupants/departments within the group.
- To ensure timely delivery of urgent documents, invoices, and cheques to site properties and pickup of any urgent.
- To diligently perform, execute, and carry out all instructions or ad hoc assignments, duties, or jobs assigned or instructed by the Building or Property Executive, Building Manager, Senior Manager, and Senior Management from time to time.
- Manage and ensure all complaints from clients and tenants are addressed and channeled to the party/parties concerned and resolved within the stipulated time.
- Effectively present information and reports to the management.
- Manage, execute, and perform any and all instructions from the management, senior management, and Board of Directors from time to time.
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