Senior Admin Executive
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Key Responsibilities:
Operations/Property Management: Oversee and coordinate the daily operations of the property department, ensuring that all administrative tasks are performed accurately and efficiently.
Space Management: Coordinate the layout and maintenance of office and outlet spaces, ensuring that they meet company standards and are optimized for functionality.
Lease Management: Monitor property leases and other operating & finance lease, ensuring timely renewal discussions are conducted according to the company's established schedule.
Vendor Management: Source contractors and vendors for facilities maintenance and operations, ensuring that services are provided efficiently and cost-effectively
Tenant & Landlord Relations: Attend to tenant inquiries, service requests, and complaints, ensuring timely and satisfactory resolution within company timelines.
Inspections: Conduct or coordinate joint inspections between the operations fit-out team and tenants prior to handover and takeover
Work Orders: Prepare work orders and attend to complaints from tenants or landlords
Team Management: Effectively assign tasks and responsibilities to team members to optimize productivity and maximize efficiency.
Other Duties: Undertake any other relevant duties as requested
Required Skills and Qualifications:
1. Diploma or degree in business administration or a related field
2. Strong organizational and time management skills, problem solving skills
3. Proficiency in MS Office Suite
4. Excellent interpersonal skills, including the ability to build rapport, listen actively, and resolve conflicts
5. At least 2 to 3 years of working experience in relevant field.
6. Basic accounting tasks, such as data entry and invoice processing, would be advantage
7. Able to communicate in English, Bahasa Malaysia and Mandarin preferred
8. Ability to work independently and deal well with ambiguity.
9. Proficient in drafting professional letters, emails, and other written communications
10. Possess own transport would be advantage.
