PERSONAL ASSISTANT CUM ADMIN

Job Summary Working under the supervision of the Superior & Directors, the full-time Personal Assistant Cum Admin will carry out duties assigned to them in a professional manner. Will seek to gain knowledge of the companies’ procedures and expand their work ethic. Key Responsibilities 1. Provide a range of comprehensive professional support to the management; maintain a high standard of professionalism, efficiency, personal communication, discretion. 2. Responsible in managing the Chief Executive Officer (CEO) day-to-day administrative and operational matters. 3. Making appointments, travel arrangement, coordinating business schedule, itinerary, minutes of meeting, itinerary and general correspondence. 4. Assist in organizing of in-house and external events. 5. Assist CEO for daily office activities or operation. 6. Prepare, compile, coordinate and arrange meeting materials, tools, and facilities for scheduled meetings, appointments, conference, and events. Prepare refreshments and minutes taking as and when required. 7. Operate, monitor, order, purchase, and maintain office equipment, suppliers, and replacements ensuring office is stoked with necessary supplies and all equipment is working and properly maintained. 8. Prepare, manage and follow-up application and renewal of all required documentation. 9. Remind the CEO of important task and deadlines. 10. Create and prepare an effective presentation, pitches and documentation. 11. Implement and maintain procedures / administrative systems. 12. Assist with other ad-hoc administration and project requirements as needed. 13. Maintain the highest level of confidentiality and professionalism at all time. 14. To perform any other duties assigned from time -to-time. 15. Manage the day-to-day administrative and operation activities of the group of companies. 16. To responsible for office upkeep and facilities, general administration and etc. 17. To perform any other duties assigned from time -to-time.