Admin & Procurement- Deputy Manager

JOB DESCRIPTION - Admin & Procurement- Deputy Manager

The role:

Manage overall corporate administration initiatives concerning office administration, procurement management and property. You will also assist the Property Administration as of when necessary

RESPONSIBILITIES

• Monitor procurement of the Company’s suppliers, equipment, and consumables (non-IT related) and Administration Division contract agreements are reviewed and renewed on time.
• Ensure the Company’s automation, stationaries, beverages and equipment including non-IT are in good working order.
• Ensuring all meeting rooms, training rooms, reception area, courier services, communications equipments and others are managed accordingly.
• Lead the Department’s SOP / Policy preparation under the Administration Division, including the annual review.
• Ensure all the Company’s Corporate Memberships under the purview of the Administration Division are renewed and reviewed on time, i.e., MARIM, FAIR, MII, etc.
• Ensure all the Company’s insurances and building certificates & business licenses are renewed on time.
• Coordinate an annual operating budget for the Administration Division (including Property) and Building Valuation and Building Condition Assessment are conducted as per the Company’s Policy.
• Work with the Property Administration Unit to ensure the smooth running of the day-to-day operations in managing the CLO building (Owner) and the HO (Tenant)
• Work with the Property Administration Unit to oversee the on-boarding of new tenants and manage existing Tenants.
• Ensuring quarterly Vendor evaluation is carried out.
• Coordinate the fixed asset management for both CLO & HO.
• Manage daily operations by supervising subordinate’s day-to-day activities to ensure that processes are managed and delivered effectively and efficiently.

QUALIFICATIONS

• Diploma/Bachelor’s degree in any related field.
• Have a minimum of 8 years of relevant working experience in Administration and Procurement.
• MS Office
• OSH Act & other property-related knowledge/Act is a plus
• Facilities Management
• Networking/People Skills
• Self-starter and work independently on projects, tasks, and learning.
• Exceptional communication skills (written and verbal)
• Attention to detail and good judgment.