Account Receivable

Full Time, onsite
Hotel Grand Continental
Kuala Lumpur, Malaysia

RM 2,500 - RM 3,000 / month

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· To ensure that all billing are correct with regards to room rates & other charges and these are to be attached with proper documents raised by Front Office before the tax invoice is put into the City Ledger.
To follow up on any discrepancy in the folios and to ensure that all supporting documents i.e. Letter of undertaking/Local Order/Registration Card/ and all other related documents that have been properly completed and signed off by the hotel guest are attached to the tax invoices.
To highlight to the Credit Controller if there are any companies without credit facility that have been put into the city ledger.
To check and highlight the balance to Credit Controller for any companies with floating deposit in city ledge
To ensure that the total City Ledger amount received from Front Office tallies with the IHMS Posting report before transferring of the City Ledger by key-in and posting to the Individual AR account in Sage Accpac Accounting Software.
To check that there are no discrepancies in the tax invoice issued, and if there are, such discrepancies have to be rectified by raising the proper Debit Note or Credit Note which has to be posted into the relevant AR account.
To combine invoices by statement of accounts if the need arises.
To ensure that billings to customer are done daily, latest by 2 working days and sent out the 3rd working day.
To check all group event order with regards to length of stay to be charge in the IHMS system and to make sure that Front Office checks out the group from the IHMS system after the last day of stay as stated in the group event order. To advise the Credit Controller if this has not been done.
To photocopies 2 sets of the tax invoices and all supporting documents before sending out to companies/guest. One set is for filing and the 2nd set is to be forwarded to the Credit Controller for the follow-up on outstanding payments.
To file tax invoices according to company name first and then according to date. However, if the invoice is not send on the same date as stated on the invoice, then to indicate in pencil on the right hand corner of the invoice the actual date send.
To ensure that all documentation/tax invoices are filed and keep in order.
Compile daily payment summary for posting. Posting of Office Receipt for City Ledger. Allocate the payment on the same day and advise Credit Controller on any discrepancy accordingly.
Knock payment for Credit card, Travel Agent, Corporate and Government.
To perform any additional duties as and when requested by the Management.