Personal Assistant

Job Description

• Manage Director’s calendar, assessing priority of appointments and reallocation, as necessary.
• Manage Director’s travel arrangements whether official, family, or private and confidential matters.
• Maintain Director’s office systems, including data management and filing.
• Develop and ensure efficient documentation and filing system for both paper and electronic records.
• Maintain records of Director’s contacts.
• Produces information by transcribing, formatting, inputting, editing, copying, and transmitting data and graphics
• Prepares reports by collecting and analyzing information.
• Conserve Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Supervise all incoming/outgoing mail.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports, and presentations for the Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Any other duties as may reasonably be required by the Director.

Qualifications:

• Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Secretarial or equivalent.
• Computer literate with excellent knowledge in Power Point and Excel
• Minimum 2-3 years experience as Personal Assistant.
• Good problem-solving skills and resourceful to research for information.
• Good command of English & native language (Mandarin/Bahasa Melayu) - both written and verbal.
• Candidates fluent in mandarin preferred as role requires candidate to deal with mandarin speaking clients.
• Able to interact with people of all level.
• Candidate must possess own transport.