Office Administrative Manager

JOB OVERVIEW: -

The Office Administrative Manager is responsible for overseeing and managing the day-to-day administrative operations of the office, ensuring smooth workflow, and maintaining an efficient office environment. This role involves handling administrative tasks, coordinating company-wide events, managing office assets, and ensuring compliance with OSHA standards and company policies. The manager will also supervise administrative staff and work closely with internal and external stakeholders to support office operations.

JOB RESPONSIBILITIES: -

• Assist with day-to-day administrative tasks, including answering phones, responding to emails, scheduling meetings, managing correspondence, and maintaining filing systems.
• Arrange travel, accommodations, and itineraries for staff as required.
• Assist in planning and organizing company events, meetings, and other office-related activities.
• Assist in the preparation and editing of documents, reports, and presentations for internal and external use.
• Maintain accurate records of office expenses, manage expense reports, and ensure compliance with financial policies.
• Oversee company assets such as office supplies and inventory, and manage the procurement of equipment and services as needed.
• Coordinate and oversee office maintenance and repairs, liaising with vendors and service providers to ensure timely and cost-effective services.
• Manage desk allocation in line with company recruitment plans and ensure workspace efficiency.
• Ensure adherence to company policies and procedures, acting as a point of contact for administrative compliance.
• Supervise and manage administrative specialists across multiple office locations and serve as a backup for the reception area when necessary.
• Implement and maintain OSHA-compliant policies and procedures within the office. Conduct regular inspections to identify potential hazards and ensure the office environment meets all safety standards.
• Organize safety training sessions for employees and maintain proper documentation of all training activities to ensure compliance with OSHA regulations.

JOB REQUIREMENTS: -

• At least Bachelor's degree in Business Administration, Office Management, or related field.
• Proven experience in office administration, with at least 3-5 years of management experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficient in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Knowledge of OSHA regulations and compliance procedures is a plus.
• Leadership and team management experience.
• Fluency in both written and spoken English and Mandarin is essential to effectively communicate with Mandarin-speaking stakeholders, vendors and clients.

WORKING LOCATION & WORKING HOUR: -

• The Ascent @ Paradigm Mall
• Monday - Friday (Flexible working hours)

WHAT'S IN IT FOR YOU?

• 13th month salary
• Medical, Dental and Optical benefits
• Free-flow snacks and drinks in office pantry
• Smart casual working attire
• Full Attendance Allowance.
• Free Parking [Pay & Claim]
• Young, vibrant and open work culture

Kindly be advised that due to the high number of applications we receive, only candidates who have been shortlisted will receive notifications regarding the status of their applications. We sincerely appreciate your understanding and patience as we carefully review.