Executive Assistant to the CEO

Are You the Right Fit to Support a Visionary Leader?

Do you thrive in a fast-paced environment that requires adaptability and attention to detail? Are you a proactive problem-solver who excels at managing multiple tasks while maintaining high levels of accuracy? If you’re looking for a role that challenges you to grow, and where no two days are the same, this could be the perfect opportunity.

About Us:

YourGP is an award-winning multi-site General Practice in Australia with a reputation for excellence in healthcare. Our core values of Genuine Care, Excellence, and Continuous Improvement shape everything we do—not just for our patients, but for our team as well. We are seeking a dedicated and resourceful Executive Assistant to support our CEO remotely from Kuala Lumpur.

What We Offer:

This is more than just an administrative role. We are committed to helping you become the best Executive Assistant you can be. We offer:

• Flexible Remote Work: Enjoy the flexibility of working from home while contributing to a high-performing international team.
• Professional Development: Opportunities for continuous learning and growth, including access to cutting-edge tools and technologies.
• Competitive Compensation: Earn RM 4,500 – RM 6,000 per month, with room to grow based on your performance.

Is This Role Right for You?

This position is not for you if:

• You struggle to adapt to constantly changing priorities and tasks.
• You prefer working in a structured, predictable environment with limited responsibilities.
• You are uncomfortable with high levels of responsibility and autonomy.

Key Responsibilities:

• Calendar and Schedule Management: Efficiently manage the CEO’s calendar, proactively anticipating changes and scheduling conflicts.
• Communication Management: Monitor and respond to communications, draft, proofread, and edit high-quality documents, ensuring confidentiality is maintained at all times.
• Meeting Organisation: Arrange virtual and in-person meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Project and Task Management: Support special projects, tracking progress and ensuring timely completion.
• Research and Data Analysis: Conduct research and prepare clear, concise reports to assist in decision-making processes.
• Administrative Support: Handle tasks such as filing, data entry, and organising digital records.
• Adaptability and Flexibility: Adjust to the CEO’s dynamic workload, demonstrating a proactive and flexible approach to new tasks and challenges.

Ideal Candidate Will Have:

• Strong Organisation and Time Management Skills: Ability to manage multiple tasks simultaneously and prioritise effectively.
• Excellent Communication Skills: High fluency in English, with the ability to draft polished and professional communications.
• Tech-Savviness: Proficiency in MS Office, Teams, and digital project management tools, with the ability to learn new software quickly.
• Attention to Detail: High accuracy in tasks such as scheduling, drafting, and managing documents.
• Discretion and Trustworthiness: Proven experience handling confidential information responsibly.
• Adaptability and Initiative: Ability to adapt quickly to shifting priorities and solve problems proactively without waiting for instructions.

What Makes You Stand Out?

• You have experience supporting C-level executives or working in fast-paced environments that require adaptability and quick decision-making.
• You demonstrate a genuine care for the success of the CEO and the wider team, always willing to help and be proactive.
• You are eager to grow and continuously seek ways to improve processes and your own skills.

Application Process:

If you’re passionate about excellence and excited to support a dynamic CEO in an ever-changing role, we want to hear from you.

Please complete the application process by clicking "Apply Now" and upload your resume along with a one-page cover letter. In your cover letter, explain why you believe you are the ideal candidate for this role and how your skills align with our values of Genuine Care, Excellence, and Continuous Improvement.

Note: If you are successful, we will require contact information for two professional references from your previous employment, specifically supervisors or managers.