Site Administrator/Document Controller (Contract)

Job Description:

• Manage and ensure all site office documentation, including hard & soft copy documents, email correspondence, and administrative filing, are up to date and easily traceable.
• Assist Resident Engineer/Resident Architect in preparing weekly progress reports and meeting minutes; act as a liaison for external stakeholders regarding documentation matters.
• Ensure site office equipment is well-maintained to support smooth operations; promptly rectify any breakdowns.
• Maintain records of site staff attendance, overtime claims, worker lists, CIDB green cards, machinery certificates, crane operator licenses, and safety documents for audits.
• Assist in preparing and compiling documents for stage billing claims and coordinate site activities and project meetings as required.

Job Requirements:

• Diploma in Business Administration, Management, Marketing or equivalent.
• Proficient in Microsoft Office, especially Excel and PowerPoint; familiarity with Autodesk Construction Cloud is advantageous.
• Highly organized with strong administrative skills and attention to detail.
• Excellent interpersonal and communication skills; ability to tactfully interact with diverse stakeholders.
• Willingness to be based at project/construction site and work 5.5 days per week.
• Minimum 2 years of Project Administration experience; familiarity with property development/construction industry preferred.