Senior Executive, Payroll Services

1. General Description (Job Scope)

• Oversee full scope of monthly payroll operation to ensure the payroll is processed accurately and timely.
• Ensure payroll and personnel records are well maintained in HRM / Payroll system.
• Ensure document are filed properly in accordance with internal SOP.
• Oversee the monthly overtime process.
• Prepare payroll reports timely and accurately.
• Monitor all contract renewals, confirmations, resignation, etc. to ensure timely follow up.
• Attend to queries from statutory bodies.
• Handle payroll-related enquiries via service request platform.
• Oversee the leave management in system and ensure leave entitlement and setting is updated accordingly.
• Coordinate exit clearance with leavers.
• Liaise with HRM / Payroll system vendor for system enhancement or customization to ensure the functionality and setting fulfil our policy requirements.
• Validate employees’ reimbursement claims.
• Support in insurance benefits administration such as employee movement update and coordinating with broker or insurer on employees’ claim.
• Prepare documents for audit requirements.
• Support in all C&B activities such as letter preparation and policy review, etc.

2. Skills Required

• Strong knowledge of the local labour laws especially the Employment Act.
• Strong MS Excel skills preferred Basic to intermediate-level knowledge (e.g. Vlookup, IF functions, multi-level sorting).
• Strong knowledge of attendance system module as well as shift setup is an added advantage.
• Self-starter who is able to work and learn independently with minimal supervision or guidance.

3. Experience and Qualification

• Diploma or Degree in HR Management or equivalent.
• Minimum 4 years of experience in payroll operation in a manufacturing, logistics or equivalent environment.
• Handled payroll portfolio with at least 300-500 headcount including blue-collar / OT-eligible employees.