Event Manager

Key Responsibilities:

Event Planning and Coordination:

• Develop detailed event plans, including timelines, budgets, and resource allocation.
• Collaborate with clients to understand their needs and preferences.
• Create and manage event schedules, ensuring all deadlines are met.

Vendor Management:

• Source and negotiate with vendors and suppliers for event services such as catering, entertainment, and décor.
• Coordinate logistics with vendors to ensure smooth execution.

Logistics and Execution:

• Oversee event setup, including venue layout, equipment setup, and decor arrangement.
• Manage on-site operations, ensuring all aspects of the event run smoothly.

Handle any issues or emergencies that arise during the event.

Budget Management:

• Prepare and manage event budgets, tracking expenses and ensuring costs stay within budget.
• Provide financial reports and recommendations for future events.

Client and Stakeholder Communication:

• Act as the primary point of contact for clients throughout the event planning process.
• Provide regular updates and reports on event progress and outcomes.

Marketing and Promotion:

• Develop and implement marketing and promotional strategies to drive attendance and engagement.
• Coordinate with marketing teams to create promotional materials and manage social media campaigns.

Post-Event Evaluation:

• Conduct post-event evaluations to assess success and gather feedback from clients and attendees.
• Prepare and present post-event reports, including insights and recommendations for future events.

Qualifications:

• Proven experience as an Event Manager or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in event management software and tools.
• Ability to work under pressure and handle unexpected challenges.
• Knowledge of budgeting and financial management.
• Flexibility to work evenings, weekends, and holidays as needed.

Preferred Skills:

• Certification in event planning or management
• Experience with large-scale events or high-profile clients.
• Familiarity with various event venues and vendors

Work Environment:

• This role may require travel and extended hours during event periods.
• The Event Manager will work in a variety of settings, including offices, event venues, and outdoor locations.