Senior Executive, HR and Admin

About the role:

KKday is a leading travel e-commerce platform committed to delivering unforgettable travel experiences worldwide. As we continue to expand our presence in Malaysia, we are seeking for a dedicated HR and Administrative to play a pivotal role in supporting our talented team and maintaining efficient administrative operations.

Job Overview:

As the Senior Executive, HR and Administrative, you will be responsible for overseeing various aspects of human resources and administrative functions within our Malaysia office. You will work closely with the HRBP and HR Administration team to ensure a positive workplace environment, efficient processes and compliance with regulations.

Job Responsibilities:

• Oversee office facilities and maintenance to ensure a safe and efficient workplace.
• Manage office supplies, equipment and vendor relationships.
• Coordinate office events and activities, fostering a positive company culture.
• Assist in submitting and reconciling expense reports such as petty cash, office rental, other company-related expenses.
• Handle administrative tasks such as scheduling meetings, managing calendars, and preparing reports.
• Assist in logistic arrangement if required from the team.

2. Human Resources

• Assist in the end-to-end recruitment processes, including job postings, candidate screening and coordinate onboarding training programs.
• Manage the offboarding process for departing employees
• Assist with benefits administration, and employee leave management
• Support the development and implementation of HR policies and procedures.

3. Employee Relations:

• Address employee concerns and issues in a timely and confidential manner.
• Support the implementation of employee development and training programs.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 3-4 years of relevant HR and Administrative experience
• Knowledge of Malaysia labor laws and regulations is a plus.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proactive, detailed-oriented, good time management and able to work independently.
• Ability to maintain confidentiality and handle sensitive information.
• Immediate availability is highly preferred.

Preference:

• Bilingual Skills: Proficiency in both Chinese and English to facilitate effective communication with all employees.
• Multitasking Ability : Ability to handle multiple tasks and work effectively under pressure.
• Problem-Solving Skills: Capacity to identify issues and provide effective solutions.
• Strong sense of judgement
• Communication Skills: Excellent communication abilities to maintain effective relationships within the team.
• Flexibility: Willingness to adapt to changing business needs and priorities.