HR Assistant/ Executive

Job Description

• Assist with daily HR and administrative operations.
• Responsible for the overall smooth running of office administration matters:
• Facilities management.
• Monitor pantry and office supplies and make purchase when necessary.
• Handle travel arrangements for outstation and visiting colleagues.
• Manage office petty cash.
• Ensure prompt payment of utilities and other office expenditures.
• Work with couriers to deliver documents or parcels.
• Liaise with technicians/vendors to repair/maintain office equipment.
• Maintain proper filling of HR documents in a confidential manner.
• Be the go-to-person for all Labuan Labour Law matters.
• Liaise with local authorities (e.g. PERKESO, JTK, LHDN) to ensure compliance with statutory regulations and related issues/compliance.
• Responsible for the recruitment and hiring by:
• Ensuring that job descriptions are still relevant before posting recruitment ads on advertisement board.
• Coordinate with candidates and schedule interviews.
• Support onboarding for new hires.
• Tracking staff’s contract/ probation date and checking with the respective managers on intention and follow up with relevant letters.
• Check employee attendance and leave records (Bi week).
• Assist in administering employee benefits and events.
• Ensure employee information and HR databases in the system are maintained and updated from time to time.
• Prepare HR & Admin letters, forms and training materials.
• Attend to all employees’ queries pertaining to HR policies & procedures.
• Perform other ad-hoc duties as assigned by the superior/management.

Requirement

• Possess at least Diploma / Degree in Human Resources Management, Business Administrative Management, or related fields.
• At least 2 years of working experience in related field.
• Preferably to have knowledge in HR-related laws, regulations and policies.
• Good interpersonal and communication skills, in verbal and written for English, Bahasa Malaysia & Mandarin (value added).
• Good in documentation.
• Strong attention to detail and sense of responsibility, ensuring accuracy and timeliness in work.
• Proficiency in using office software such as the Microsoft Office suite (especially Excel, Word, and PowerPoint).
• Mature, positive attitude, self-discipline, highly motivated.
• Interact well with colleagues at all levels.