Executive - Purchasing Department (Agency and Provision)

Provision Purchaser work closely with the MHR PIC (Person in Charge) under the guidance of the Deputy Purchasing Manager/ Deputy General Manager of the Purchasing Department to oversee daily operations.

Purchaser is responsible for assigned vessels and may undertake special tasks to enhance Purchasing procedures, ensuring adherence to company guidelines.

Duties & Responsibilities:

• Work closely with MHR PIC, Master, and vendors to ensure timely delivery of provision and slop chest items.
• Adhere to MHR guidelines for provision order processing and Purchasing department procedures.
• Review vessel order lists to check for approval limit compliance before issuing Purchase Orders.
• Obtain MHR, Manager and or MHR PIC's approval for Purchase order issuance with predefined text/running number.
• Send Purchase Orders to vendors using standard email format.
• Conduct quarterly follow-up on open Purchase Orders.
• Manage allocated vessels promptly and respond to emails efficiently.
• Processing invoices in timely manner and follow up required.
• Serve as a backup purchaser and be prepared for overtime if required.
• Perform any other assigned ad-hoc duties as needed.
• Provision purchaser will be assigned special duties from time to time in relation to implementation and improvement of the department or additional duties from the HOD of the department.

Requirements :

• Candidates must possess a Degree in related field or equivalent qualification.
• Preferably with 3-4 years of experience in processing invoice in marine related industry.
• Proficiency in English spoken and written.
• High level of integrity and meticulousness.
• Good communication skills and leadership skills.
• Able to work overtime when required.
• May require overtime when workload increases.