Invoice processing Associate

Are you ready to get ahead in your career?

• We want to empower you to turn your ambitions into achievements.
• We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others.
• Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world.
• To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.

Why does this job exist and why is it critical?​

Process vendor invoices and payment requests from Enduser into SAP & Xero accurately and timely and payment to vendor is made before due dates. Review the documents before processing to ensure they are in compliance to Maxis policies to prevent fraudulent, careless or unwarranted payment transactions from being processing for payment. Review the transactions posted into SAP & Xero are correctly posted with 3/2 way match and clearing long outstanding trade payables ageing.

What are you accountable for?

• Data Entry: keying-in or up-loading payment transactions details into SAP & Xero accurately and timely in order to effect the payment to vendors before due dates.
• Reviewing documents before processing to ensure they are in compliance to Maxis policies to prevent fraudulent, careless or unwarranted payment transactions from being processing for payment.
• Liaising with vendors, Landlords and end-users on the problematic issues relating to documentations and issues with Goods Received (GR) which does not match with Invoice Receipt (IR) to ensure complete documentation and proper verification in place before processing the vendor invoices.
• Reviewing invoices information keyed into SAP & Xero to ensure entries are captured into correct GL code, contract and 3/2 way match properly done in order for payment to be released to vendors & Landlords.
• Preparing vendor creditors reconciliations for major vendors on monthly basis and follow up with vendors on invoices which are outstanding in their statements and requesting vendors for re-submission of invoice.
• Monitor and clear all long outstanding balances in monthly trade payables ageing by following with end-users.
• Meeting internal and external customers’ expectation and maintaining good customer service.
• Perform ad-hoc assignments as and when required by supervisor.

What do you need to have for the role?

Formal Education

• Post Graduate Certificate / Degree : Specialised in Accounting

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Work Experience

• Total Work Experience: 1 to 3 years/ Total Relevant Experience: 1 to 3 years in Finance

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Skills / Knowledge

• Degree in Accounting, SAP, Xero and Microsoft Office

What’s next?

• Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process.
• Should you be shortlisted for the role, we will send you an invitation via email for a digital interview. You can also check on your application status by logging into your candidate account.

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.