Executive Assistant / Admin

F&B retails company

Work location: Tebrau 3, Johor Bahru (near to JPJ)

Working day/hours: Monday - Friday 8.30 am - 5.30 pm

**Please do not worry about the list of works below, most of these are based on the request and not daily routine, except handling calls**

Job Responsibilities:-

In charge of office general administrative duties:

• Handle incoming calls (less frequency due to nowadays people prefer to use WhatsApp/ email)
• Postage/courier service
• Liaise with sub-con e.g. janitor, water dispenser, photostat machine, pets control, building maintenance, etc.
• Manage procurement (purchase requisition), e.g. stationery, groceries, etc.
• Stationeries management: take orders and distributions, and perform monthly stock take to ensure the quantities match the inventory balance in the SQL system.
• Office meeting room, pantry, facilities & utility, maintain bulletin board, safety, etc.
• Ensure on-time submission of all invoices to Account for payment.

Accommodation and flight booking:

• Handle staffs' travel requisition
• Ensure booking and payment

Secretary to CEO:

• Handle CEO’s travel schedules
• Check-in flight 1 day earlier and send the boarding pass to CEO
• Handle and compile CEO’s claims

Company vehicles:

• Tracking service schedule, road tax renewal, Puspakom arrangement, etc.
• Ensure payment

Manage and track agreement/licensing’s due date:

• Group insurance
• Sub-con services
• Business and company building-related licenses/permit
• Tenancy agreement

Other:

• Staff welfare e.g. annual dinner, company trip, etc.

Job requirement:-

• Candidates must possess at least a Diploma or equivalent.
• A minimum of 3 years(s) working experience in the related field will be an added advantage for the position.
• Responsible, meticulous, and possess good working, self-proactive, initiative, and motivated attitude
• Independent and able to work under pressure and multi-tasking environment
• Preferable those with office admin background.